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Operations Coordinator
@Ultimatejetvacations
[Hiring] Operations Coordinator @Ultimatejetvacations
Apr 02, 2025 - Ultimatejetvacations is hiring a remote Operations Coordinator. đź’¸ Salary: unspecified. đź“ŤLocation: Latin America (LATAM).
This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more.
Role Description
We are looking for a highly organized Operations Coordinator to join our Operations team, with a specific focus on supporting the Accounting Department in managing our Virtual Credit Card (VCC) processes. This person will be responsible for ensuring a seamless workflow around VCCs, from vendor onboarding to transaction reconciliation.
- Own the end-to-end VCC process, ensuring smooth and accurate execution.
- Oversee vendor onboarding for VCC payments, assisting them through the setup process.
- Maintain constant communication with vendors, resolving any VCC-related issues.
- Serve as the main point of contact between the company and the VCC provider (e.g., WEX, BREX, or other banks).
- Monitor all VCC transactions, ensuring they are processed correctly and in a timely manner.
- Regularly audit VCC transactions to confirm accuracy, proper charges, and compliance with company policies.
- Ensure that all transactions are reconciled throughout the month, working closely with the accounting team.
- Identify and resolve discrepancies in VCC charges or vendor payments.
- Maintain detailed records of all VCC-related activities for auditing and reporting purposes.
- Provide clear and timely communication to vendors, internal teams, and financial institutions.
- Prepare reports and documentation related to VCC transactions and reconciliation.
- Support the Accounting Department with ad hoc tasks related to VCC payments.
Qualifications
- 1-2 years of experience in accounting, finance, or a similar role.
- Strong analytical skills with a good understanding of numbers and financial transactions.
- Fluent in English (written and spoken) for effective communication with vendors and financial institutions.
- Proficiency in Microsoft Excel, Google Sheets, or other financial tracking tools.
- Highly detail-oriented with excellent organizational skills.
- Ability to problem-solve and communicate effectively with different stakeholders.
- Experience working with Virtual Credit Cards (VCC) is a plus, but not required.
Benefits
- Opportunity to work in a dynamic and growing company.
- Hands-on experience with financial operations and VCC management.
- A collaborative team environment with opportunities for growth and learning!
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| đź“Ť | Be aware of the location restriction for this remote position: Latin America (LATAM) |
| ‼ | Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more. |
Back to Remote jobs >
All others
All others
|
Salary
đź’¸
unspecified
|
Remote
Location
Latin America (LATAM)
|
|
Job Type
contract
|
Posted
Apr 02, 2025
|
️
| đź“Ť | Be aware of the location restriction for this remote position: Latin America (LATAM) |
| ‼ | Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more. |
