[Hiring] Office Document Distribution Coordinator @HRS Talent Solutions

Role Description

The Office Document Distribution Coordinator handles the routine movement of approved materials between digital folders and colleagues. Responsibilities include:

• Checking supplied distribution instructions.
• Placing files in the correct location.
• Notifying intended recipients on how to access files.
• Ensuring the correct version of documents is circulated.
• Maintaining a simple trail of what was sent, when, and to whom.

This role is focused on online office administration, not editorial ownership of the material.

Key tasks include:

• Checking sender’s instructions and intended audience.
• Pausing distribution for clarification if necessary.
• Applying correct names and saving files in agreed online locations.
• Organizing requests to manage competing priorities.

Pause the distribution when:

• The file supplied does not match the version named in the instruction.
• Two different recipient groups are listed for the same document.
• An access setting exposes the material beyond its intended audience.
• The document owner has not identified the approved draft.

Practical work includes:

• Comparing file names, versions, and distribution instructions.
• Confirming recipient groups or document locations when requests are incomplete.
• Saving approved files under the team’s naming convention.
• Updating distribution lists or records.
• Drafting short notices about shared documents.
• Checking links or attachments before sending messages.
• Flagging issues with files or recipients to colleagues.
• Keeping records of corrections for team reference.
• Responding to access questions or passing issues to the right person.

This role involves customer service when assisting colleagues or external contacts in locating information.

Qualifications

• Basic computer confidence.
• Close reading skills.
• Ability to send clear written updates.
• Experience with electronic filing or coordinating small projects is helpful but not essential.
• Relevant transferable experience from organizing course materials or assisting groups with documents is a plus.

Requirements

• Practical home office setup for focused document checking.
• Willingness to learn specific systems for document handling.

Benefits

• Remote work arrangement.
• Flexible full-time or part-time options.
• Hourly pay range: £30.25–£32.25.

Company Description

We are interested in the habits behind accurate distribution rather than a specific software brand.

If selected for the next step, you may be asked to complete an application on the hiring company’s website. No need to attach a separate writing sample to this initial application.