[Hiring] Microsoft Licensing Optimization Specialist @CGF

Role Description

• Microsoft license optimization
  • Analyze Microsoft 365 license assignments, entitlement structures and available usage information across the organization.
  • Identify licenses that can be downgraded, reassigned or removed without negatively affecting business operations, security or compliance.
  • Provide transparent, data-based recommendations for reducing E5 consumption and improving the overall license mix.
  • Quantify potential savings and track agreed optimization measures through to completion.
• Business and technical use case assessment
  • Work with stakeholders from corporate functions, workplace services, operations and shopfloor environments to understand actual requirements.
  • Translate business and technical use cases into the Microsoft capabilities and license components that are genuinely required.
  • Challenge existing assignments constructively and identify lower-cost alternatives where the full E5 capability set is not needed.
  • Consider dependencies involving identity, endpoint management, collaboration, security, compliance and automation before recommending changes.
• External workforce review
  • Perform a structured review of Microsoft licenses assigned to external users.
  • Assess whether access and functionality are still required and whether the assigned license level is appropriate for the individual use case.
  • Recommend reduction or complete removal where a license is not justified.
  • Support clear joiner, mover and leaver rules to prevent licenses remaining assigned after the business need has ended.
• Governance and stakeholder coordination
  • Collaborate with Digital Business Solutions, Global Workplace, Identity & Access Management, Information Security, Procurement, HR and relevant business representatives.
  • Review existing provisioning and assignment logic and recommend sustainable controls for future license demand.
  • Document decisions, assumptions and exceptions in a way that is auditable and understandable for business and IT stakeholders.
  • Prepare concise management updates covering consumption, opportunities, decisions, risks and realized savings.

Qualifications

• Demonstrated experience in Microsoft licensing, software asset management, IT asset management or Microsoft 365 commercial optimization in a large enterprise environment.
• Very good knowledge of Microsoft 365 licensing concepts and the functional differences between E3, E5 and related add-on licenses.
• Practical understanding of licensing implications for Microsoft Teams, Entra ID, Intune, Microsoft Defender, Microsoft Purview, Power Platform and Microsoft 365 Copilot.
• Experience reviewing user populations, consumption data, commercial entitlements and business requirements to derive actionable optimization measures.
• Fluent English; German is an advantage.
• Strong understanding of Microsoft 365 services, Entra ID, user lifecycle processes and group-based license assignment.
• Ability to analyze complex requirements across office-based, operational and shopfloor use cases.
• Advanced data analysis skills, ideally including Excel and Power BI or comparable reporting tools.
• Ability to recognize functional, security and compliance dependencies before proposing a license reduction.