[Hiring] Membership and Administration Officer @Society for Experimental Biology

Role Description

We are seeking a Membership and Administration Officer to provide effective and efficient support across the Society, with a particular focus on membership and finance administration. The role will also provide support across Society events, governance, and other administrative activities, including attendance at the SEB Annual Conference and other events as required.

• Membership:
  • Support the delivery of the Membership Strategy and associated projects, including campaigns to recruit new members and retain existing members.
  • Manage the SEB membership inbox, providing timely support for new membership and renewal enquiries.
  • Maintain the membership database, ensuring CRM records are accurate and up to date.
  • Produce internal monthly membership reports for staff and trustees, including data integration and analysis.
• Finance Administration:
  • Liaise daily with the finance team and other staff regarding invoices, expenses, refunds, payments, and receipts, processing items received through the invoice inbox.
  • Coordinate SEB managers’ credit card expenditure, including processing and coding transactions.
  • Manage budget coding, ensuring the correct use of annual codes and resolving queries with staff as needed.
• Society Administration:
  • Act as the SEB staff representative for the Plant Section, providing committee support, liaising with the Chair, preparing timely minutes, and acting as the main point of contact for Society matters.
  • Act as the University Liaison, supporting engagement with universities and partner organisations and coordinating related enquiries and activities.
  • Support the setup, delivery, and coordination of membership and journal webinars, as well as career workshops, including live webinar facilitation (admitting participants and monitoring chat activity), booking system administration, and coordination of event requirements.
  • Provide cover for Grants administration and the grants inbox during staff absences, including processing applications and supporting handover.
  • Provide administrative support to the Events Team during high-workload periods.
• Governance Administration:
  • Provide technical support during committee meetings, including screen sharing, admitting participants, and monitoring chat.
  • Coordinate and distribute key governance dates and committee meeting invitations, liaising with trustees and issuing reminders as required.
  • Prepare minutes for working groups and committees when support is requested (e.g. OED Working Group or Events Committee), capturing key actions and decisions.

Qualifications

• Experience of customer care and organisational skills within a membership organisation.
• Strong attention to detail when working independently and as part of a team.
• Excellent communication skills, both written and oral.
• Ability to build effective relationships with key individuals and stakeholders at all levels.

Requirements

• Only shortlisted candidates will be contacted.
• Closing date: 11th September 2026.
• Interviews will be virtual and will happen as and when suitable candidates apply.
• Queries about the role can be directed to HR.

How to Apply

• Please submit your CV and covering letter explaining your suitability for the post.
• Applications will not be accepted without a covering letter.
• Do not include your Personal Information (i.e., name and contact details) in your CV or Cover Letter.