[Hiring] Meetings and Events Manager @Arlo Solutions LLC

Role Description

Arlo Solutions is seeking a Meeting and Events Manager to lead day-to-day delivery of Acquisition Workforce Training Conference and Industry Day Events Support Services for the HHS Assistant Secretary for Financial Resources (ASFR), Office of Acquisition (OA). Reporting to the Arlo Project Manager, the Meetings and Events Manager runs the contract's event portfolio from planning through closeout, including:

• Annual two-day hybrid AWF Training Conference
• Senior Procurement Executive Awards Ceremony
• Two-day HHS-wide Industry Day
• Smaller Industry Roundtables and Reverse Industry Days

Each large event is expected to draw about 500 on-site and 1,200 virtual attendees. The role combines junior project management with hands-on event leadership. It requires a polished professional who can engage confidently with senior Government officials, executive leadership, speakers, and industry partners. This position is designated as Key Personnel.

Qualifications

• Bachelor's degree in business, communications, hospitality, public administration, or a related field.
• Five or more years of experience planning and executing large-scale in-person, virtual, and hybrid events, including at least two years in a lead or management role.
• Demonstrated project management skills, including scheduling, risk and issue tracking, stakeholder management, and deliverable management.
• Experience interacting professionally with senior executives, Government officials, or similarly high-level stakeholders.
• Hands-on experience with event management platforms such as Stova, Cvent, or comparable tools.
• Strong written and verbal communication skills and the ability to manage multiple priorities under tight deadlines.
• Eligibility to work in the United States and ability to successfully complete an HHS background investigation.

Requirements

• Manage day-to-day contract performance under the direction of the Project Manager, coordinating all Arlo event resources.
• Develop and maintain integrated event plans covering schedules, milestones, responsibilities, dependencies, risks, decisions, logistics, and contingency procedures.
• Lead kickoff and planning meetings with the COR and Government event leads.
• Track deliverable due dates against the PWS schedule.
• Identify risks, issues, and potential scope changes early.
• Serve as the primary day-to-day event liaison to the COR, Government event leads, OA leadership, and ASFR staff.
• Deliver event status briefings with written status reports.
• Provide dedicated support to senior leadership, VIPs, keynote speakers, and special guests.
• Oversee event logistics, including venue and room requirements, registration, accessibility needs, audiovisual and IT requirements.
• Manage the online event management platform (Stova preferred).
• Manage technical rehearsals, dry runs, site walkthroughs, and final readiness reviews ahead of each event.
• Coordinate staff assignments for Arlo personnel and HHS volunteers during events.
• Serve as liaison with AV and production vendors, photographers, videographers, banquet teams, and other subcontractors.
• Contribute event content to Monthly Program Status Reports and the Annual Progress Report.
• Prepare post-event summaries, lessons learned, and after-action reports.

Benefits