[Hiring] Meeting Invitation Details Assistant @HRS Talent Solutions

Role Description

The Meeting Invitation Details Assistant checks and sends routine invitations for meetings that others have already agreed to hold. This remote office administration job focuses on names, times, links, and short instructions.

• Work from the approved meeting details.
• Receive requests naming the meeting, intended participants, and confirmed time.
• Check that the calendar entry, invite text, and online link agree before sending.
• Clarify any discrepancies, such as missing links or conflicting times.
• Pay attention to time zones and follow the employer's instructions on how to show times.
• Ensure messages provide enough information for participants to understand where to join and if any documents have been shared in advance.
• Test that links are present and functional.
• Ask the organiser before sending when:
  • The calendar time and the instruction email differ.
  • The attendee list includes a person whose access is unclear.
  • The meeting link belongs to an older invitation.
• After sending invitations, update existing events under approved instructions if changes occur.
• Keep a record of changes to ensure one consistent event in calendars.
• Check the revised invitation for:
  • The new time or link.
  • The intended recipient list.
  • That older events are not still circulating.
• Details to check before release:
  • Meeting title and confirmed date.
  • Start and finish time in the calendar system.
  • Intended recipients and any optional attendees identified by the organiser.
  • Online meeting link and clear joining instructions.
  • The correct approved attachment or shared document link.
  • Whether an earlier invitation needs an update rather than a new event.
• Provide internal customer service for colleagues needing help with meeting links or updated invitations.

Qualifications

• No specific experience with a video meeting platform is required.
• People new to office work are welcome.
• Previous calendar coordination or office administrative experience can help, but it is not necessary.
• Ability to check names and dates, write clear notes, and recognize the need for updated invitations.
• Experience organizing group sessions in study or volunteering can demonstrate relevant habits.
• A home office area with a reliable way to focus on calendar details supports this remote role.

Requirements

• Full-time or part-time arrangements may be offered.
• Pay range: £31.00–£33.00 per hour.
• The company will explain its meeting types, approval process, and working hours during selection.

Application Guidance

• Show any practical experience preparing invitations, checking joining details, or coordinating a small group.
• A prior executive assistant title is not needed.
• The employer will teach the specific calendar system and expects careful follow-through.
• If selected for the next step, you may be asked to complete an application on the hiring company’s website.
• Keep your CV focused on the tasks you have actually handled.