[Hiring] Manager, Executive Projects @The Adecco Group

Role Description

The Manager, Executive Projects serves as a strategic partner to the SVP, Adecco US and senior leadership team, providing executive support, business operations coordination, leadership meeting governance, and communications management. Operating with a high degree of autonomy and discretion, this role drives the execution of executive priorities, coordinates leadership and client engagement activities, develops communications, and facilitates initiatives that support organizational performance and strategic objectives. This manager exercises independent judgment in managing competing priorities, influencing stakeholders, and ensuring the effective operation of leadership processes.

• Serves as a strategic partner to the SVP, Adecco US and senior leadership team, providing executive support, operational coordination, and leadership meeting governance.
• Leads the coordination of executive schedules, travel, expenses, and related administrative operations, independently prioritizing commitments, resolving scheduling conflicts, and optimizing executive effectiveness through proactive planning and management of competing business demands.
• Acts as a primary point of contact on behalf of executives, independently addressing inquiries, resolving issues, and facilitating communication with internal and external stakeholders.
• Anticipates executive needs and proactively identifies opportunities to improve efficiency, streamline processes, and enhance organizational effectiveness.
• Coordinates and supports client meeting strategy and executive engagement activities, including establishing meeting objectives, developing briefing materials, and ensuring effective follow-up to maximize business outcomes.
• Develops executive and client meeting preparation materials by conducting research, gathering business intelligence, analyzing relevant data, and preparing briefing documents that enable informed decision making and productive client interactions.
• Oversees the governance and execution of leadership meetings, including agenda development, coordination of presentation materials, documentation of key decisions, and monitoring of follow-up actions.
• Serves as the coordinator for leadership meeting content, partnering with business leaders and functional teams to ensure presentations and supporting materials are completed on time.
• Drives accountability for leadership action items by monitoring progress, escalating risks or delays as appropriate, and ensuring timely completion of agreed-upon commitments.
• Prepares executive briefings, presentations, reports, and meeting materials, synthesizing complex information into actionable insights and recommendations.
• Drafts, reviews, and manages executive communications, exercising discretion in determining appropriate messaging, prioritization, and distribution.
• Partners with Communications team to support the development and execution of Adecco US communication strategies and leadership communication plans to ensure consistent, relevant, and timely messaging across the organization.
• Manages the cadence and production of Adecco US communications, including town halls, leadership updates, executive presentations, talking points, employee communications, and other strategic messaging initiatives.
• Partners with leaders to identify opportunities to improve communication effectiveness, leadership engagement, organizational alignment, and meeting efficiency.
• Independently manages confidential, sensitive, and business-critical information while maintaining the highest standards of professionalism, discretion, and integrity.
• Represents executive leadership in interactions with employees, clients, partners, and other stakeholders, promoting professionalism and ensuring a positive stakeholder experience.
• Leads or participates in special projects, strategic initiatives, and operational improvement efforts.
• Performs other duties and responsibilities as assigned.

Qualifications

• Bachelor's degree in Business Administration, Communications, Organizational Leadership, or a related field preferred.
• Minimum of five (5) years of progressively responsible experience supporting senior executives, business leaders, or executive teams in a fast-paced corporate environment; or an equivalent combination of education and experience.
• Experience in one or more of the following areas is preferred:
  • Executive-level administrative support.
  • Business operations, project coordination, or program management.
  • Executive communications and presentation development.
  • Leadership meeting planning, facilitation, and governance.
  • Client-facing executive support and meeting preparation.
  • Management of confidential and highly sensitive business information.
  • Cross-functional coordination involving senior leaders and multiple stakeholders.
• Experience supporting senior commercial, operations, sales, or business leaders is highly desirable.
• Demonstrated ability to exercise sound judgment, discretion, and independent decision-making in managing executive priorities and sensitive matters.
• Strong business acumen and understanding of organizational priorities, commercial objectives, and leadership decision-making processes.
• Exceptional verbal and written communication skills, including the ability to develop executive-level presentations, communications, and briefing materials.
• Proven ability to facilitate executive and leadership team meetings, drive accountability, and coordinate complex deliverables across multiple stakeholders.
• Advanced organizational, planning, and project management skills with the ability to manage multiple high-priority initiatives simultaneously.
• Strong analytical and problem-solving skills with the ability to synthesize data and information into actionable recommendations.
• Ability to anticipate needs, identify risks, and proactively develop effective solutions with minimal direction.
• Demonstrated ability to influence outcomes and effectively collaborate across all levels of the organization.
• Ability to maintain strict confidentiality and appropriately handle highly sensitive business and personnel information.
• Strong attention to detail and commitment to operational excellence.
• Advanced proficiency with Microsoft Office applications, including Outlook, PowerPoint, Word, Excel, and Teams, as well as other business productivity and collaboration tools.
• Ability to adapt quickly to changing priorities and operate effectively in a dynamic, fast-paced environment.

Benefits

• Medical, dental, vision, term life and AD&D insurance.
• Short-term and long-term disability.
• Additional voluntary benefits.
• Commuter benefits.
• Wellness plans.
• 401k plan or a non-qualified deferred compensation plan.
• Paid Time Off (PTO) on an accrual basis up to 152 hours a year.
• 10 Paid Holidays.
• 1 Community Service Day.
• Up to 6 weeks of Paid Parental Leave.