[Hiring] Junior Bid Manager @Stefanini EMEA

Role Description

As a Junior Bid Manager, you will build on your knowledge of Stefanini's services, solutions, delivery capabilities and client relationships to support the preparation and coordination of proposals, renewals, expansions and cross-sell opportunities. This role is designed for an experienced Stefanini professional who wants to develop new capabilities in bid management and presales. Previous bid management experience is not essential. What matters most is your understanding of our business, your ability to work effectively with clients and internal stakeholders, your willingness to learn, and your motivation to turn customer needs into well-coordinated proposals.

You will work closely with Sales, experienced Bid Managers, Solution Leads, architects, delivery teams and other subject-matter experts, receiving guidance while progressively taking ownership of bid activities and deliverables.

• Support bid coordination and planning:
  • Help organize bid activities, timelines, milestones, responsibilities, meetings and reviews, ensuring actions are followed up and deadlines are met.
• Understand client needs:
  • Use your client-facing experience and knowledge of Stefanini's services to help clarify customer requirements, business priorities, expectations and challenges.
• Coordinate internal contributions:
  • Engage relevant stakeholders across Sales, Solution, Delivery, Transition, Pricing and other teams to collect inputs, clarify responsibilities and maintain alignment.
• Contribute to opportunity qualification:
  • Review client documentation, identify missing information, track requirements and dependencies, and raise questions or potential risks early.
• Support cross-service collaboration:
  • Help bring together contributions from different service areas, ensuring that the proposed approach reflects Stefanini's broader capabilities rather than isolated service offerings.
• Contribute to proposal development:
  • Prepare, consolidate and review proposal content, supporting materials and supporting documentation to ensure accuracy, consistency and compliance with client requirements.
• Track risks, actions and decisions:
  • Maintain visibility of open questions, assumptions, dependencies, approvals and outstanding inputs, escalating issues when additional support is needed.
• Support client meetings and presentations:
  • Help prepare agendas, presentations, workshops and follow-up actions, drawing on your existing client relationship and communication skills.
• Learn bid management practices:
  • Develop your understanding of qualification, bid strategy, solution positioning, pricing coordination, commercial considerations and proposal governance through practical experience and coaching.
• Contribute to continuous improvement:
  • Share lessons learned, reusable content and ideas for improving collaboration, proposal quality and the efficiency of bid activities.

Qualifications

• Relevant education, training, certifications or equivalent practical experience.
• Bachelor's degree in Computer Science, Information Technology, Engineering, or a related technical field (nice to have).
• ITIL Foundation, APMP Foundation, PRINCE2 Foundation, AgilePM Foundation, CAPM or equivalent practical training (nice to have).
• Excellent English communication skills, both verbal and written, for professional communication and documentation.
• Advanced German communication skills, both verbal and written.

Requirements

• 1+ years of experience in a client-facing role at Stefanini, such as Project Management, Service Delivery, Transition Management, Service Management or another relevant operational or customer-facing position.
• 1+ years of experience working directly with clients, understanding their expectations, managing communication and maintaining productive professional relationships.
• Advanced understanding of Stefanini's portfolio of services and solutions, delivery capabilities and how these address client needs.
• Advanced knowledge of Microsoft 365 tools such as Word, PowerPoint, Excel, Teams and SharePoint.
• Medium knowledge and practical skills in Generative AI (Microsoft Copilot, ChatGPT or equivalent), with the ability to apply them responsibly to improve productivity and content development (preferred).

Soft Skills

• Strong collaboration and interpersonal skills, with the ability to engage colleagues across functions and seniority levels respectfully and constructively.
• The ability to build credibility and trust with technical specialists, listen to their expertise, ask relevant questions and coordinate their input without needing to be the technical expert.
• A high level of motivation, curiosity and willingness to learn, including the ability to independently research unfamiliar topics and seek out the information needed to move work forward.
• A proactive and autonomous approach to managing assigned activities, following through on commitments and taking ownership of deliverables.
• Strong organizational skills, attention to detail and the ability to manage competing priorities and deadlines.
• Advanced ability to synthesize information and communicate it to different audiences.
• A genuine interest in understanding how Stefanini creates value for clients and how well-prepared proposals contribute to business growth.

Diversity & Inclusion

Here at the Stefanini Group, we value plurality and equity, regardless of race, sexual orientation, disability, age, ancestry, religion, gender, and nationality. We understand and encourage the importance of being you!