[Hiring] IT Dispatch & Procurement Coordinator @ScalableOS

Role Description

We are seeking a highly organized and detail-oriented IT Dispatch & Procurement Coordinator to support our daily IT operations. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple responsibilities independently in a fast-paced environment. We are looking for a dependable, proactive individual who takes ownership of their responsibilities, follows through on tasks, and ensures nothing falls through the cracks.

Responsibilities

• IT Dispatch & Ticket Management
  • Answer client calls, monitor incoming emails, create support tickets, and dispatch requests to the appropriate technicians.
  • Prioritize and assign tickets based on urgency, technician availability, expertise, and workload.
  • Monitor ticket queues, follow up on outstanding requests, and ensure timely ticket assignment.
  • Coordinate technician schedules, onsite visits, and availability.
  • Perform basic IT administrative tasks, including password resets and account unlocks.
  • Assist with ticket escalations, outage coordination, and client communications.
• Procurement & Inventory Management
  • Manage hardware, software, and licensing requests from initial intake through purchasing and delivery.
  • Prepare quotes, create sales opportunities and purchase orders, and obtain necessary approvals.
  • Research products, compare vendor pricing, and coordinate purchasing, bid requests, and deal registrations.
  • Manage vendor relationships, track shipments, and follow up on outstanding orders.
  • Maintain accurate product catalogs, including monthly pricing updates and product availability.
  • Monitor inventory levels, coordinate equipment receiving, and notify management of stock shortages.
  • Maintain accurate procurement and inventory records in ConnectWise.
• Administrative Responsibilities
  • Manage recurring daily, weekly, and monthly operational tasks.
  • Maintain accurate documentation and follow established procedures.
  • Proactively follow up on pending requests, deadlines, and outstanding items.

Qualifications

• Minimum 5 years of experience in a global IT dispatch and customer-facing/customer service role within a global IT environment.
• Relevant experience in IT procurement is a strong advantage, particularly purchasing or coordinating IT-related products and requirements.
• Strong and excellent written and verbal communication skills.
• Excellent organizational skills and strong attention to detail.
• Ability to multitask, prioritize, and work independently.
• Strong time management skills and ability to track numerous tasks and deadlines.
• Comfortable with technology and learning new software.
• Experience with MSP tools such as ConnectWise is a plus.
• Experience working within a structured IT system is required.

Requirements

• Should be willing to accept a long-term work-from-home arrangement.
• Should be amenable to a night shift schedule, following the US time zone.
• Willing and open to rendering overtime work as needed.