[Hiring] Export Coordinator @H2O Innovation Inc.

Role Description

Based in India and working under an independent contractor relationship, the Export Coordinator will work closely with the H2O Specialty Products division and acts as a key liaison between vendors, logistics partners, internal stakeholders, and statutory authorities to ensure timely procurement, dispatch, documentation, and payments, while maintaining quality and compliance standards. This is a hands-on role requiring strong coordination skills, commercial acumen, ERP proficiency (IFS preferred), and the ability to manage stakeholders across multiple geographies. This is currently a home office position and may change in course of time as the organization grows in India.

Key Responsibilities

• Procurement & Vendor Management
  • Co-ordinate with contract manufacturers for timely dispatches.
  • Process contractor purchase orders and service orders through IFS ERP.
  • Coordinate with global teams to support procurement requirements.
  • Liaise with contractor and logistics partners to plan and execute dispatch schedules.
  • Negotiate pricing and commercial terms for third-party services, where applicable.
  • Support vendor identification, onboarding, and development.
  • Review and validate contractor invoices to ensure accuracy and readiness for payment.
  • Contribute to continuous improvement in sourcing, lead times, and cost efficiency.
• Expediting, Commercial & Export Operations
  • Prepare and manage export and commercial documentation (invoices, packing lists, compliance documents) using IFS.
  • Conduct regular visits to vendor sites to:
    • Monitor production progress and expediting milestones.
    • Perform basic quality checks.
    • Track critical orders and proactively follow up to ensure on-time delivery and issue resolution.
  • Coordinate with logistics providers to ensure smooth dispatch and customs clearance.
• Compliance, Statutory & Government Coordination
  • Coordinate with government, customs, and statutory authorities for:
    • Import/export documentation;
    • Certifications, permits, and approvals;
    • Taxes, duties, and applicable fees;
  • Ensure timely submission of statutory reports and filings.
  • Stay up to date on regulations related to trade, taxation, and commercial operations.

Qualifications

• A minimum of 5 years of experience in procurement, commercial operations, export documentation, and expediting roles;
• Tangible experience handling Indian export documentation;
• Strong working knowledge of ERP systems (IFS preferred);
• Fluency in written and spoken English;
• Proven experience dealing with vendors, logistics partners, and government/statutory bodies;
• Willingness to travel locally;
• Flexible with schedule to accommodate colleagues working in different time zones.

Preferred Competencies

• MBA in Export–Import Management;
• Bachelor’s degree in Commerce;
• Strong negotiation and commercial judgment;
• High attention to detail and compliance orientation;
• Ability to manage multiple stakeholders and priorities;
• Willingness to travel locally for vendor and statutory visits;
• Independent, proactive, and solutions-focused working style.

Compensation & Benefits

The Consultant is engaged as an independent contractor. As we establish our local operations in India, we are building a competitive and locally aligned compensation structure. The final package will reflect market benchmarks and the successful candidate’s experience.