[Hiring] Experienced Executive Assistant @Sagan Recruitment
Apr 02, 2025 - Sagan Recruitment is hiring a remote Experienced Executive Assistant. 💸 Salary: unspecified. 📍Location: Latin America (LATAM), Asia, Africa.
Role Description
We are looking for a highly skilled and proactive Experienced Executive Assistant with proven experience in executive support or high-level administrative assistance to provide strategic administrative support in a fast-paced, remote work environment. This role is more than just managing schedules and emails - it requires critical thinking, problem-solving, and the ability to anticipate the needs of executives. You will be responsible for optimizing workflows, coordinating high-level projects, and ensuring seamless day-to-day operations.
- Handle complex scheduling across multiple time zones, anticipate conflicts, and adjust priorities as needed.
- Monitor and manage email correspondence, draft responses, and ensure timely follow-ups with internal and external stakeholders.
- Support executive-led initiatives by tracking deadlines, managing deliverables, and ensuring alignment across teams.
- Plan and manage travel itineraries, including flights, accommodations, transportation, and event logistics.
- Prepare reports, presentations, and meeting agendas with accuracy and attention to detail.
- Leverage tools like Notion, Asana, or Zapier to enhance efficiency and optimize workflows.
- Act as the main point of contact for vendors, contractors, and external partners, ensuring smooth collaboration.
- Handle sensitive company and executive matters with the highest level of discretion.
Qualifications
- Minimum of 2+ years of proven experience as an Executive Assistant, Administrative Assistant, or in a similar high-level executive support role. Applications without this experience will not be considered.
- Strong written and verbal communication skills in English, with the ability to draft professional correspondence.
- Expert-level proficiency in Microsoft Office Suite and Google Workspace.
- Proven experience managing remote executives and handling operations across multiple time zones.
- Tech-savvy with experience using CRM systems (e.g., HubSpot), project management tools (e.g., Notion, Asana, Monday.com).
- Exceptional organizational skills, with a demonstrated ability to prioritize multiple tasks efficiently.
- Analytical mindset, capable of problem-solving, process optimization, and improving operational workflows.
- Strong ability to work independently, take initiative, and anticipate executive needs.
Requirements
- Familiarity with financial tasks such as invoicing, expense tracking, and budget reporting.
- Background in process automation and workflow optimization.
- Only candidates who achieve an 80% or higher score on the assessment will be considered.
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| 📍 | Be aware of the location restriction for this remote position: Latin America (LATAM), Asia, Africa |
| ‼ | Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more. |
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Salary
💸
unspecified
|
Remote
Location
Latin America (LATAM), Asia, Africa
|
|
Job Type
full-time
|
Posted
Apr 02, 2025
|
| 📍 | Be aware of the location restriction for this remote position: Latin America (LATAM), Asia, Africa |
| ‼ | Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more. |
