[Hiring] Executive & Team Coordinator @basalt.health

Role Description

Basalt Health is looking for an Executive & Team Coordinator to help keep our leadership team and broader team organized and moving. We’re a small and growing company, so this isn’t a role where every day looks the same or everything fits neatly into a job description.

• Manage calendars, meetings, and scheduling for our leadership team
• Coordinate travel and make sure the details are covered
• Support our Board of Directors, including coordinating meetings, building board presentations and materials, and handling board communications and follow-up
• Sit in on key leadership and company meetings, capture decisions and action items, and make sure the follow-up actually happens
• Help prepare presentations, documents, correspondence, and other materials for leadership
• Help plan team meetings, events, and other company activities
• Coordinate candidate interviews and other recruiting logistics
• Keep track of deadlines, commitments, and the things that have a tendency to fall through the cracks
• Help with expenses, invoices, vendors, and other administrative needs
• Keep company files and information organized
• Communicate with employees, customers, candidates, vendors, board members, and partners
• Pitch in on people, operations, and team projects
• Handle confidential information with good judgment and discretion
• Notice when something needs to get done and, whenever possible, just get it done

Qualifications

• Experience in executive or administrative support, customer service, office operations, or something similar
• Really good organizational skills and attention to detail
• Strong written and verbal communication
• Good judgment. You know what needs attention now, what can wait, and when you need to ask
• Someone who can have several things going at once and still knows where all the balls are
• Follow-through. If you say you’re going to do something, people should be able to count on it
• Comfortable with technology and willing to learn whatever tools we’re using
• Comfortable with AI and willing to use it
• Able to work independently without being afraid to ask questions
• A service mindset
• Curious and interested in growing

Requirements

• Experience supporting senior leaders
• Healthcare experience or familiarity with healthcare
• Experience coordinating calendars, travel, meetings, or events
• Experience building presentations or supporting leadership or board meetings
• A college degree is a plus, but not required

How We Work

Our cornerstones at Basalt are Curious, Truth Seeking, Customer Obsessed, Transparent, and Accountable. They aren’t words we put on a wall and forget about. For this role, they’re pretty practical: ask questions, tell the truth when something isn’t working, think about the person on the other end, communicate early, and own what you said you would do.

We don’t expect you to know everything. We do expect you to be willing to figure things out. And because we’re still building Basalt, there will always be things that aren’t technically “your job.” If you see those moments as a chance to learn something new, take on a little more, and see where it might lead, you’ll probably like it here.