[Hiring] Executive & Personal Assistant @HireLATAM

Role Description

Our Client is seeking a mature, resourceful, and highly organized Executive & Personal Assistant to provide comprehensive administrative and personal support to the CEO and his family. Reporting directly to the CEO, this professional will split their responsibilities between personal/family logistics management (approx. 75%) and business administrative support (approx. 25%). Operating with high discretion and a warm, service-oriented mindset, the Executive & Personal Assistant will:

• Coordinate household projects, manage vendor relationships, and track payment schedules.
• Oversee calendar logistics and ensure seamless daily organization across both personal and professional domains.

Qualifications

• Minimum of 5 years of professional experience providing high-level support to executives, entrepreneurs, business owners, or high-net-worth individuals.
• Exceptional written and verbal communication skills in both English and Spanish.
• Demonstrated track record of handling sensitive personal details, financial records, legal documents, and business information with complete trustworthiness and discretion.
• Proven ability to coordinate complex personal logistics, vet contractors, manage vendors, and follow up independently until completion.
• Hands-on proficiency with email/calendar management, Google Workspace or Microsoft Office, shared drives, and basic expense tracking tools.
• Full availability to work Monday – Friday, 8:00 AM – 5:00 PM Panama Time from a quiet home office with reliable high-speed internet.

Requirements

• Located in Panama (for candidates who can accommodate occasional local coordination), or located in Mexico or Colombia with extensive remote executive support experience.
• Prior experience managing both personal and professional/business support responsibilities for the same executive.
• Familiarity with real estate transactions, tax administrative processes, or home construction project management.

Benefits

• Salary: $1,700 – $2,200 USD/month (commensurate with experience).
• Full-time shift (Panama Time / EST): Monday – Friday: 8:00 AM – 5:00 PM.