[Hiring] Executive Coordinator @c3d95e09-a3d9-4850-8d40-65725005f1d3

Role Description

Support the Business Unit Leaders as a trusted administrative partner in a remote role that connects executive coordination, business operations, travel and expense administration, company marketing support, and conference and trade-show logistics. This position is well suited to an organized, proactive professional who can manage changing priorities, protect confidential information, and represent the executive office with professionalism.

• Manage executive calendars, meetings, communications, action items, and competing priorities.
• Coordinate leadership meetings, customer engagements, employee events, and executive visits.
• Prepare professional correspondence, reports, presentations, agendas, and briefing materials.
• Triage executive email as designated.
• Arrange business travel and prepare timely, accurate expense reports and corporate-card reconciliations.
• Support business-unit operating rhythms, records, purchasing, invoices, supplies, vendors, and administrative workflows.
• Assist Marketing and Business Development with approved communications, presentations, collateral, promotional items, and content coordination.
• Coordinate conference and trade-show registrations, schedules, vendors, booth services, shipments, equipment, and materials.
• Provide hands-on event support, including setup, teardown, runner support, inventory control, and post-event follow-up.

Qualifications

• Associate degree in business administration, communications, marketing, office administration, or a related field.
• Two to four years of administrative experience, including experience supporting an executive, senior leader, or leadership team.
• Military or additional directly related experience may substitute for formal education requirements.
• Experience coordinating calendars, meetings, travel, expenses, and business documents is required.
• Proficiency in Microsoft 365.
• Ability to handle confidential information with discretion.

Requirements

• Experience supporting marketing, business development, customer-engagement, or corporate-communications activities.
• Experience coordinating conferences, trade shows, executive visits, or large business events.
• Experience supporting geographically dispersed teams and multiple time zones.

Benefits

• Location: Remote
• Schedule: Full-time remote position aligned to company core business hours and expected to work 40 hours per week.
• Work outside normal business hours may be required to support executive schedules, travel, and events.
• Travel: Up to 20% to company, customer, conference, trade-show, and other business locations.