[Hiring] Pursuit Coordinator @Ramboll

Role Description

Remote position based near one of our U.S. or European offices. Candidates must be legally authorized to work in the country where the position is based.

Are you eager to develop your excellence in an inclusive, collaborative, and empowering community? Are you excited about joining a company that strives to make a difference – for its employees, clients, and society? Are you motivated by creating sustainable change that benefits society and nature?

If this sounds like you, or you’re curious to learn more, then this role could be the perfect opportunity. Join our Sales and Tender team and work with us to close the gap to a sustainable future.

Your new role involves the Strategic Pursuits team. Building on strong research, writing, coordination, and document management skills, the Pursuit Coordinator will help pursuit teams find, develop, organize, and refine content needed for winning bids, tenders, and proposals. The role will support all stages, from early client and competitor insight through submission, interviews, and lessons learned.

Reporting to the Strategic Pursuits team manager, you will form an integral part of a tight-knit and collaborative international team. You will work closely with Pursuit Consultants, fellow pursuit and proposal specialists, and technical teams across the full pursuit lifecycle. This role is ideal for someone who is organized, collaborative, proactive, and comfortable communicating with senior stakeholders.

Your key responsibilities will include:

• Work with Pursuit Consultants across all phases of the pursuit process by researching, finding, developing, and coordinating content for pre-tender materials, tender responses, interview materials, and post-pursuit activities.
• Create first drafts and source relevant materials for pursuit briefing decks, tender submissions, credentials, CVs, and project references.
• Work closely with Pursuit Consultants and technical teams to produce well-formatted and visually compelling materials.
• Set up and manage pursuit collaboration spaces, including Teams or SharePoint sites, and maintain well-organized content and supporting information.
• Coordinate clarification questions, responses, and review cycles.
• Proofread documents and help maintain consistency, accuracy, and compliance.
• Manage practical pursuit coordination where required, including meeting arrangements, review scheduling, portal testing, submission coordination, and document close-out.
• Support strategy and planning sessions by capturing and sharing notes, generating research to help technical teams translate ideas into compelling response content.

Qualifications

• Experience in bid, proposal, tender processes and familiarity with best-practice processes.
• Good proposal writing, editing, formatting, and proofreading skills.
• Strong research skills, with the ability to source business, client, competitor, and stakeholder information.
• Strong organisational and communication skills, including the ability to manage multiple information requests, deadlines, and review cycles.
• Comfortable working remotely and with teams based internationally.
• Confidence using Microsoft 365 collaboration tools, particularly Teams, SharePoint, Word, and PowerPoint.
• Ability to build effective relationships across technical and support teams and to work collaboratively, using your own initiative.
• Desire to learn new skills and input into new processes.
• Strong communication skills and willingness to challenge unclear or incomplete instructions.
• Experience of using AI systems is desirable.
• In-Design skills will be desirable.
• APMP foundation certification desirable but not required.

Benefits

• Meaningful, high-impact work.
• Flexible and hybrid work arrangements.
• Competitive compensation and benefits.
• Professional development and leadership opportunities.
• A collaborative and inclusive culture.
• The long-term thinking of a foundation-owned company.

Salary Transparency Statement

At Ramboll, we are committed to fair and transparent compensation practices that support our people and our purpose of creating sustainable societies. The anticipated base salary range for this position is $65,000- $75,000 per year. This range reflects the compensation we reasonably expect to offer at the time of posting. Actual compensation will vary based on factors such as location, skills, experience, education, and internal equity. Because we operate across multiple U.S. markets, pay may differ depending on the cost of labor in specific locations. In addition to base salary, this position may be eligible for bonus, overtime, or other forms of compensation and we offer a comprehensive benefits package that supports well-being, professional development, and work-life balance. Our recruiters are happy to share more about the specific salary range and total rewards package applicable to your location during the hiring process.

Ready to join us?

Please submit your application with your up-to-date CV. We invite diversity in all its forms and encourage applicants from all groups to apply. Thank you for taking the time to apply! We look forward to receiving your application.