[Hiring] Executive Assistant, Marketing @Deepgram

Role Description

You'd be the right hand to our CMO and a force multiplier for the marketing leadership team. Marketing owns how the world discovers what Deepgram can do, and the CMO's time and focus are among the highest-leverage resources we have. Your job is to protect that leverage:

• Protect and optimize the CMO's calendar — partner with them to set and re-sequence priorities as the picture shifts, so their time lands on strategic work rather than reactive fire drills.
• Run the marketing leadership operating cadence (staff meetings, QBRs, offsites, planning cycles) and coordinate with adjacent teams — RevOps, Comms, People — so cross-functional work lands without the CMO having to chase it.
• Build Human+AI workflows for scheduling, inbox triage, and meeting prep that cut recurring admin turnaround by [X]%.
• Spot recurring friction in how leadership operates and ship [1–2] fixes a quarter — a template, a cadence, an automation — instead of absorbing the same problem every week.
• Own complex travel and logistics with zero missed connections, and close expenses same-day.
• Keep confidential and sensitive matters secure, handling delicate information with total discretion.

Qualifications

• Operates AI-native — designs Human+AI workflows for scheduling, drafting, and meeting prep rather than doing every task by hand.
• Builds lightweight systems that eliminate recurring admin work instead of re-solving it each week.
• Identifies problems in how the office runs and proposes practical solutions within the function.
• Coordinates across teams and programs, not just within a single leader's calendar.
• Exercises sound judgment and discretion with confidential and sensitive information.
• Juggles competing priorities across time zones and calendars without dropping details.
• Communicates clearly and professionally with senior stakeholders, internal and external.
• Anticipates needs and resolves problems before they reach the CMO's desk.

Requirements

• Typically ~1–3 years supporting leaders or coordinating across teams, or equivalent demonstrated experience.
• Prior experience supporting a senior leader or executive, in a fast-moving startup or high-growth tech environment.
• Hands-on with modern AI tools for drafting, summarizing, and automating repetitive work.
• Familiarity with common exec-support tooling — calendar, travel, expense, and comms platforms.

Benefits

• Be You — bring your whole self and a different perspective; diverse viewpoints make our products better.
• Be Curious — challenge the status quo, keep learning, and ask 'how might we?' instead of accepting limits.
• Grow Together — push each other to do great work, treat feedback as a gift, and leave the drama out.
• Do the Right Thing — act with integrity and candor, assume best intent, choose ethics over expediency.
• Think Smart. Act Fast. — weigh the high-leverage options, decide, and move; no analysis paralysis.
• Put the Customer First — listen with empathy, understand their goals, and let their success drive ours.