Get daily remote job opportunities in your inbox

No middlemen, no spam, no infinite scrolling.

Get relevant job opportunities, one email at a time.

Unsubscribe at any time.

Back to Remote jobs  >   All others
Executive Assistant, CSEi @University of Chicago

[Hiring] Executive Assistant, CSEi @University of Chicago

Mar 31, 2025 - University of Chicago is hiring a remote Executive Assistant, CSEi. 💸 Salary: $102,000 - $132,000. 📍Location: USA.

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more.

Role Description

The Climate Systems Engineering initiative (CSEi) seeks a highly skilled Executive Assistant to independently manage advanced and diversified administrative responsibilities in support of CSEi Director, Professor David Keith. This role involves creating structures to organize and coordinate high-profile deliverables.

  • Serves as a trusted advisor and project manager for the executive, taking ownership of critical initiatives, ensuring alignment with institutional priorities, and driving projects to successful completion.
  • Independently manages high-level strategic meetings and events with trustees, donors, faculty, civic leaders, and other stakeholders, serving as the executive’s representative when appropriate.
  • Oversees the development and implementation of operational plans and processes that enhance the efficiency and effectiveness of the executive’s office.
  • Provides high-level support for the executive, relieving the executive of as much administrative detail as possible.
  • Manages the executive’s complex and highly dynamic calendar, prioritizing competing demands with minimal oversight.
  • Oversees the preparation and distribution of meeting materials, presentations, and other documentation, ensuring accuracy and alignment with the executive’s goals.
  • Drafts, reviews, and finalizes high-level communications and publications for internal and external audiences.
  • Conducts in-depth research and prepares data-driven reports, memos, and presentations that inform executive decision-making.
  • Leads the preparation of grant proposals, publications, and strategic documents, ensuring adherence to all institutional and external guidelines.
  • Designs and manages detailed travel plans, itineraries, and agendas for domestic and international engagements.
  • Administers financial processes, including budget tracking, expense reconciliation, and purchasing.
  • Functions as the primary point of contact for the executive’s office, handling sensitive inquiries with professionalism.
  • Builds and maintains relationships across the University and external partners to advance the executive’s strategic initiatives.
  • Ensures the smooth operation of the executive’s office by managing workflows, processes, and resources.
  • Establishes and maintains systems for document management, correspondence tracking, and internal communications.
  • Exercises independent judgment in resolving challenges, maintaining strict confidentiality across personnel, financial, and strategic matters.
  • Anticipates the executive’s needs and proactively addresses potential issues.
  • Provides confidential and high-level administrative support for a leader.
  • Stays informed of activities relating to University programs and initiatives.
  • Coordinates information flow from leader's office to University.
  • May staff Board of Directors meetings and coordinate special projects as directed by the leader.
  • Prepares write-ups for recommendations for operational and administrative problems.
  • May manage a portion of the leader's budget, monitoring and reconciling accounts.
  • Prepares financial and/or administrative reports.
  • Performs other related work as needed.

Qualifications

  • Minimum requirements include vocational training, apprenticeships, or equivalent experience in a related field.
  • 7+ years of work experience in a related job discipline.

Requirements

  • Associate degree in business administration, or a related field preferred.
  • Bachelor’s degree in business administration, or a related field preferred.
  • Minimum of 5 years assisting a C-Suite Executive, ideally in an entrepreneurial or start-up, fast-paced environment.
  • Extensive calendar management and complex travel arrangement experience.
  • Experience composing written business communications and editing/proofreading material.
  • Proficiency with MS Office (Word, Excel, PowerPoint) and web-based communication tools.
  • Knowledge of visa-related processes for international travel and recruiting.

Preferred Competencies

  • Excellent verbal, written, and interpersonal communication skills.
  • Strong organizational skills with the ability to multi-task and prioritize.
  • Meticulous attention to detail and strong memory recall.
  • Strong time management skills and ability to work productively under tight deadlines.
  • Ability to manage sensitive and confidential situations with discretion.
  • Ability to build relationships with other assistants and stakeholders.

Working Conditions

  • In-person, office-based role on Hyde Park campus.
  • Eligible for a partially remote work schedule.

Application Documents

  • Resume/CV (required)
  • Cover Letter describing interest and qualifications for this specific position (required)
  • Contact Information for Three References (required)

Job Family

  • Administration & Management

Role Impact

  • Individual Contributor

Scheduled Weekly Hours

  • 40

Pay Rate Type

  • Salary

FLSA Status

  • Exempt

Pay Range

  • $102,000.00 - $132,000.00

Benefits

  • The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.

Similar Remote Jobs

More jobs at University of Chicago

More All Others jobs

More jobs in USA

Kickstart Your Job Search

Need advice to apply? Join our free Webinar « 3 Mistakes to Avoid When Looking For A Remote Startup Job (And What To Do Instead) »
Register for free

Unlock 54,743 additional remote jobs, advanced search & email notifications

Get Access Now

Too many emails? Declutter your inbox with Meco

Your home for reading newsletters

Try for free - no card required.
Before You Apply
️
📍 Be aware of the location restriction for this remote position: USA
‼ Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more.
Back to Remote jobs  >   All others
Executive Assistant, CSEi @University of Chicago
All others
Salary 💸 $102,000 - $132,000
Remote Location
USA
Job Type full-time
Posted Mar 31, 2025
Apply for this position Unlock 54,743 Remote Jobs
️
📍 Be aware of the location restriction for this remote position: USA
‼ Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more.
Executive Assistant, CSEi Apply for this position Unlock 54,743 Remote Jobs
×
  • Unlock 54,743 hidden remote jobs.
  • Your shortcut to remote work. Apply before everyone else.
  • Click and apply. No middlemen, no hassle.
Remotive - Email digest of tips on remote work and productivity | Product Hunt

We’re not like the other sites. Come see why!

50% off in April 2025
  • Single payment
  • Lifetime access
  • Filter by location/skills/salary…
  • Create custom email alerts
  • Private Slack Community

Get relevant job opportunities in your inbox

    Remotive
    Find Remote Jobs
    Hiring Remotely
    Quick Access