[Hiring] Executive Assistant @Your Startup Operations

Role Description

We are looking for an exceptional Executive Assistant to provide high-level support to US-based executives and business owners. This role is for someone polished, proactive, and extremely detail-oriented who can manage competing priorities, communicate professionally on behalf of leadership, and anticipate what needs to happen next. You will be trusted with important information, deadlines, communications, and projects, so strong judgment, discretion, and follow-through are essential.

Qualifications

• Exceptional attention to detail and notice things others miss.
• Near-native written and spoken English, polished, and professional.
• Proactive and anticipates needs instead of waiting for instructions.
• Confident communicator with executives, clients, vendors, and other professionals.
• Highly organized and comfortable managing multiple priorities at once.
• Excellent judgment and knows what to handle independently and what to escalate.
• Resourceful and researches solutions before asking for help.
• Takes ownership of outcomes and follows through until the job is done.
• Discreet and comfortable handling confidential information.

Requirements

• 3+ years of professional Executive Assistant experience supporting executives, founders, or senior leadership.
• Near-native written and spoken English with excellent grammar and professional communication skills.
• Previous experience working with US, UK, Canadian, or Australian executives or companies strongly preferred.
• Exceptional attention to detail, organization, and follow-through.
• Strong calendar, inbox, travel, and meeting management experience.
• Excellent professional judgment, discretion, and confidentiality.
• Ability to manage multiple priorities independently in a fast-paced remote environment.
• Strong research and problem-solving skills.
• Tech-savvy and comfortable learning new tools quickly.
• Proficiency with Google Workspace and experience with modern business and project management tools.
• Comfortable working during US business hours.
• Reliable primary and backup internet connections.

Benefits

• Hint: On your first interview, mention which S CORE value you most align with at the end of the interview for huge bonus points.

Responsibilities

• Manage complex calendars, meetings, appointments, and scheduling across multiple priorities and time zones.
• Manage inboxes, correspondence, follow-ups, and executive communications.
• Coordinate domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Prepare documents, presentations, reports, meeting agendas, and other executive materials.
• Track priorities, commitments, deadlines, and action items to ensure nothing falls through the cracks.
• Conduct research, compare options, and present clear recommendations.
• Coordinate with clients, vendors, partners, and internal team members on behalf of leadership.
• Support meetings by preparing materials, documenting action items, and coordinating follow-up.
• Maintain organized records, files, trackers, and confidential information.
• Support executive projects and other operational priorities as needed.
• Identify opportunities to improve organization, workflows, and executive efficiency.