[Hiring] Executive Assistant @Relm Insurance

Role Description

We are looking for a seasoned Executive Assistant to support our Chief People Officer, keep People Operations projects moving, and serve as our in-country lead in the Philippines. This is a fast-paced role where priorities change often and sometimes compete. You will thrive here if you re-plan quickly, stay calm under pressure, and keep work moving.

• Manage the CPO’s calendar, communications, meeting preparation, and travel across multiple time zones.
• Assist in the preparation of executive and Board materials, and track action items through to completion.
• Manage all People Operations projects, following up with project owners and flagging risks early.
• Serve as Relm’s in-country lead and first point of contact for our Philippines team on local matters.
• Work with local counsel and service providers to keep our Philippine entity compliant with SEC, BIR, DOLE, local permit, and statutory requirements.
• Manage local vendors, equipment, and administration for the Philippine entity.
• Support departmental administration, including invoices, expense tracking, and budget reconciliation.

Qualifications

• 7+ years of experience as an executive assistant supporting C-suite or senior executives.
• Experience coordinating multiple projects at once and following through to on-time delivery.
• Prior night shift experience supporting US-based or international leaders, and comfort sustaining that schedule long term.
• The agility to manage competing and changing priorities without losing quality.
• Excellent written and spoken English.
• Advanced Microsoft 365 skills and experience with project management tools such as Monday.com.
• Sound judgment and complete discretion with confidential information.

Requirements

• Experience with Philippine corporate or employment compliance.
• Experience supporting an HR or People leader.
• A background in insurance, financial services, or professional services.
• A bachelor’s degree in business administration, human resources, or a related field.

Benefits

• 13th Month Pay & Overtime Compensation: Enjoy an extra financial boost with a 13th-month pay, along with overtime pay for any additional hours worked.
• Night Shift Differential: Earn a 10% premium for shifts worked between 10:00 p.m. and 6:00 a.m.
• Comprehensive Government Benefits: Covered by essential government benefits such as SSS, PHIC, and HDMF.
• HMO Health Coverage: Full health coverage with an HMO plan.
• Internet Allowance: Support your productivity with an internet allowance.
• Work Equipment Provided: Necessary work equipment provided for success.
• Discretionary Bonus: Eligible for a discretionary bonus.
• Paid Time Off (PTO): 15 days of paid leave annually.
• De Minimis Benefits (Monthly): Additional perks including rice subsidy, meal allowance, and laundry allowance.