[Hiring] Executive Assistant @Aux

Role Description

We are seeking an experienced Executive Assistant to support a senior investment professional at a private investment fund. This role is ideal for someone who takes initiative, follows through on commitments, and can independently manage executive coordination, stakeholder communication, and day-to-day fund administration.

The primary goal is to take ownership of routine coordination, outstanding requests, scheduling, and administrative execution so the executive can focus on investing, fundraising, and relationship management.

You will work alongside an AI assistant that supports research, drafting, and task tracking. Your role is to turn that preparation into action:

• Verify important details
• Coordinate with the right people
• Follow up persistently
• Ensure tasks are completed

Investment decisions, commercial terms, legal and compliance judgments, payment approvals, and signatures will remain with the executive or the appropriate authorized professional.

Estimated Salary: The compensation range for this position is currently being finalized. As part of the application process, please share your expected salary based on your experience and qualifications. Your expectations will be considered as part of the overall compensation discussion, along with the scope and requirements of the role.

Qualifications

• At least 3 years of experience supporting a senior executive, founder, or investment professional
• Demonstrated responsibility for scheduling, stakeholder coordination, and end-to-end follow-through
• Experience in private markets, finance, or professional services is preferred
• Strong written and spoken English
• Ability to draft concise, accurate, professional communications
• Exceptional organization and attention to detail
• Proven ownership and initiative
• Sound judgment and prioritization
• Professional discretion and security awareness
• Persistent and professional follow-through
• Ability to ramp up quickly
• Strong stakeholder management
• Technical proficiency in Google Workspace, spreadsheets, email, and CRM systems
• Effective AI collaboration

Requirements

• Own follow-ups and task completion
• Manage scheduling and calendar coordination
• Coordinate travel and logistics
• Prioritize requests and manage dependencies
• Prepare for meetings and track commitments
• Manage inbox follow-through
• Coordinate with investors and external stakeholders
• Collaborate with AI tools
• Maintain CRM and document accuracy
• Own administrative projects and recurring processes
• Anticipate needs and improve workflows

Benefits

• Food Allowance
• Government Benefits
• 13th Month pay
• Work Equipment
• Night Differential if applicable (10% of hourly rate)
• 20 Leaves (after 6 months)
• Holiday pay (200% on Regular holidays; 130% on Special holidays)
• Overtime pay (max of 10.25 hrs/day)
• Referral bonus (P10,000 if referral passed and stayed with the company for 3 months)
• HMO (after 6 months)