[Hiring] Executive Assistant @ElevenLabs

Role Description

ElevenLabs moves fast - and behind every high-performing leader is someone who makes sure nothing slips. This is a high-trust, hands-on role for someone who thrives in dynamic environments, holds themselves to a high standard, and takes genuine pride in making their lead's life easier - down to the small, considered details that others overlook.

You'll be the operational backbone for senior leadership - managing calendars, coordinating across time zones, handling logistics, and owning the day-to-day administrative tasks that let leadership focus on what matters most.

• Manage complex, fast-moving calendars and provide scheduling and coordination support across multiple time zones and geographies.
• Handle sensitive and confidential matters with discretion, acting as a trusted partner in both professional and operational contexts.
• Coordinate seamlessly with internal stakeholders across teams, as well as external partners and senior leaders.
• Work closely with other EAs across the organisation to align schedules, share context, and keep cross-functional coordination running smoothly.
• Anticipate needs before they arise: managing follow-ups, flagging conflicts, and keeping the right people aligned.
• Build structure, processes, and systems that scale with a fast-growing AI company.
• Identify opportunities to automate and streamline repetitive work, using AI tools and productivity tooling to improve quality and speed.

Qualifications

• Proven experience supporting senior leaders and their broader teams in a fast-moving environment, including coordinating with other EAs across the organisation.
• Strong organisational skills with the ability to manage competing priorities, shifting timelines, and multiple stakeholders.
• Exceptional written and verbal communication skills, with the ability to communicate effectively with a wide range of stakeholders, from senior executives and partners to vendors and office guests.
• High emotional intelligence and discretion - trusted with sensitive information.
• Comfortable supporting not just an individual but a wider team at times - able to flex between high-priority senior leadership support and broader operational needs as the situation demands.
• Personable and easy to work with - someone who builds genuine relationships across the organisation and is trusted by the people around them.
• A natural reflex to reach for tooling and automation; fluency with AI tools such as Claude or ChatGPT and quick to adopt new systems.
• High personal standards - the kind of person who cares about the quality of their output and holds the bar.
• A valid passport and willingness to travel globally ~40% of the time.
• Language requirement: Fluent in English (written and spoken). Proficiency in Mandarin, Korean, or Japanese is a plus.

Benefits

• Innovative culture: You’ll be part of a generational opportunity to define the trajectory of AI, surrounded by a team pushing the boundaries of what’s possible.
• Growth paths: Joining ElevenLabs means joining a dynamic team with countless opportunities to drive impact - beyond your immediate role and responsibilities.
• Learning & development: ElevenLabs proactively supports professional development through an annual discretionary stipend.
• Social travel: We also provide an annual discretionary stipend to meet up with colleagues each year, however you choose.
• Annual company offsite: Each year, we bring the entire team together in a new location - past offsites have included Croatia and Italy.
• Co-working: If you’re not located near one of our main hubs, we offer a monthly co-working stipend.

Company Description

ElevenLabs is an AI research and product company transforming how we interact with technology. We launched in January 2023 with the first human-like AI voice model. Today, we serve millions of users and thousands of businesses - from fast-growing startups to large enterprises like Deutsche Telekom and Meta. Our investors are some of the world's most prominent, including Andreessen Horowitz, ICONIQ Growth and Sequoia. We've raised $781M in funding and our last valuation was $22B - multiples of 11, always.

We have expanded from voice into three main platforms:

• ElevenAgents enables businesses to deliver seamless and intelligent customer experiences, with the integrations, testing, monitoring, and reliability necessary to deploy voice and chat agents at scale.
• ElevenCreative empowers creators and marketers to generate and edit speech, music, image, and video across 70+ languages.
• ElevenAPI gives developers access to our leading AI audio foundational models.

Everything we do is the result of the creativity and commitment of our team - builders doing the best work of their lives. We are researchers, engineers, and operators. IOI medalists and ex-founders. If you want to work hard and create lasting positive impact, we want to hear from you.