[Hiring] Executive Assistant @WOW Remote Teams

Role Description

This is a remote position. Our client is looking for an Executive Assistant to provide dedicated, high-level administrative and operational support to a C-level executive. This is a long-term, fully remote opportunity for someone looking for stability, professional growth, and the chance to build their career with a growing U.S.-based company.

This is more than a traditional administrative support position. You will work directly alongside a C-level executive, gaining valuable exposure to executive-level priorities, business operations, client relationships, and key company initiatives. The ideal candidate will become a trusted partner who helps keep communications, meetings, projects, and priorities moving forward.

• Provide dedicated administrative and operational support to a C-level executive.
• Serve as a trusted partner in managing executive priorities, follow-ups, and day-to-day activities.
• Manage a busy executive calendar, including internal meetings, client calls, conferences, events, and other commitments.
• Coordinate meetings and calls, ensuring schedules, materials, resources, and logistics are organized in advance.
• Prepare, format, review, and organize reports, presentations, documents, and other executive materials.
• Conduct research, compile information, and create clear summaries to support executive decision-making.
• Act as a reliable point of contact between the executive, internal teams, clients, and external stakeholders.
• Handle client calls and inquiries professionally while delivering a high level of service.
• Proactively help the executive stay ahead of priorities, deadlines, follow-ups, and ongoing projects.
• Support special projects and evolving business needs as the organization continues to grow.
• Maintain strict confidentiality when handling sensitive business information and executive communications.
• Work independently, anticipate needs, and identify ways to make executive workflows more efficient.
• Adapt quickly to shifting priorities while confidently managing multiple responsibilities.

Qualifications

• Bachelor’s degree in Business Administration, Executive Secretarial Studies, or a related field.
• Proven experience supporting executives, senior managers, or leadership teams.
• Hands-on experience coordinating calendars, meetings, reports, presentations, and administrative workflows.
• Strong professional judgment and ability to prioritize effectively with minimal supervision.
• Comfortable collaborating remotely with U.S.-based executives, clients, and stakeholders.
• Experience in media, commercial real estate, events, marketing, or professional services is a plus.

Requirements

• Previous experience as an Executive Assistant or in a similar high-level administrative support position.
• Experience working directly with C-level executives, senior leaders, or business owners.
• Excellent written and verbal communication skills in English.
• Strong organizational and time-management skills with the ability to balance multiple priorities.
• Advanced proficiency with Microsoft Office and confidence learning new digital tools.
• Exceptional attention to detail and commitment to producing accurate, polished work.
• Ability to handle confidential information with professionalism and discretion.
• Confidence communicating directly with executives, clients, and internal teams.
• Proactive mindset with the ability to work independently and anticipate needs.
• Strong judgment and problem-solving skills.
• Adaptability and comfort working in a dynamic, fast-paced organization.
• Strong customer service and relationship-building skills.

Benefits

• Full-time, 100% remote position.
• Long-term career opportunity with an established and growing U.S.-based organization.
• Direct, one-on-one exposure to C-level leadership and executive-level business operations.
• Professional growth opportunities within the company.
• Opportunity to contribute to important business initiatives and have a visible impact.