[Hiring] Executive Assistant @DaVita Kidney Care

Role Description

DaVita Clinical Research is seeking a proven Executive Assistant with excellence in supporting Senior-Level Management (e.g., Senior Directors, Vice Presidents, Divisional VPs, etc.) and C-Suite Executives. The Executive Assistant provides high-level personal, administrative, and operational support to senior executives, enabling them to focus on strategic leadership.

Essential Duties:

• 75% - Administrative Support:
  • Calendar management
  • Scheduling of meetings
  • Writing/editing speeches and presentations
  • Travel arrangements
  • Project management
  • Other administrative/managerial duties as required
  • Participates in and attends management-level meetings and takes minutes, as directed
  • Receives and screens communications to the Executive, including telephone calls and e-mail messages, and independently routes and answers correspondence not requiring the Executive’s attention
  • Prepare expense reports to ensure accuracy of all account codes for correct payment of expenses
• 10% - Project Coordination:
  • Works independently on projects that require a wide degree of creativity and latitude
  • Communicates new policies and procedures to the department and coordinates the gathering of information as directed, using independent judgment to achieve desired results
  • May direct and lead the work of others
• 10% - Liaison:
  • Acts as a liaison with key/high-level internal and external executives
  • Maintains exceptional relationships with internal and external customers with a reputation for organization and responsiveness
• 5% - Other duties as assigned:
  • Managing office supply inventory
  • Ad hoc support

Qualifications

• Bachelor's degree preferred
• 2+ years' experience supporting a C-Suite executive required
• 5+ years' experience providing support to high level leadership including Directors, Sr. Directors and Vice Presidents as an Executive Assistant is strongly preferred
• Strong leadership skills: agility, critical thinking, problem solving, teamwork, and collaboration
• Ability to organize and manage multiple priorities simultaneously and effectively
• Demonstrated ability to work effectively and collaboratively with a wide range of organizational business departments to support various departmental needs
• Exceptional ability to handle sensitive and confidential information with absolute discretion
• Highly proficient in Microsoft Office (Word, Excel, PowerPoint, Teams, and Outlook) required
• Excellent oral and written communication skills required
• Must be a progressive learner, organized, detail oriented, and professional
• Ability to multi-task with shifting priorities in a fast-paced and complex environment
• Must be flexible, resourceful, and demonstrate excellent time management skills

Benefits

• Comprehensive benefits: Medical, dental, vision, 401(k) match, paid time off, PTO cash out
• Support for you and your family: Family resources, EAP counseling sessions, access Headspace®, backup child and elder care, maternity/paternity leave and more
• Professional development programs: DaVita offers a variety of programs to help strong performers grow within their career and also offers on-demand virtual leadership and development courses through DaVita’s online training platform StarLearning