[Hiring] Executive Assistant @Better-Pros

Role Description

Are you highly organized, self-motivated, and ready to own a complex project from start to finish? We are looking for an Executive Assistant to support our client full-time, working closely with several executives to drive a multi-state licensing initiative while keeping day-to-day operations running smoothly.

For this Full-Time position you should be available during Central Standard Time (CST). Apply today!

What you will do:

• Lead the research behind a multi-state reciprocal licensing process, identifying requirements, deadlines, and documentation for each state.
• Prepare and file applications, then own the follow-up and tracking until every license is approved and current.
• Build and maintain trackers in Excel to keep multiple parallel processes visible and under control.
• Support ongoing business development activities with scheduling, documentation, and administrative follow-through.
• Coordinate meetings and calendars across several executives, anticipating conflicts before they happen.
• Handle light data entry and a variety of ongoing administrative tasks to ensure smooth daily operations.

Qualifications

• Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role.
• An advanced English level, with excellent written and verbal communication skills.
• Strong proficiency in Excel.
• Exceptional organizational skills and the ability to manage multiple ongoing processes simultaneously.
• A self-motivated approach and the ability to work independently with minimal supervision.
• High attention to detail, especially when handling documentation and deadlines.

Requirements

• Experience supporting more than one executive at a time.
• Familiarity with licensing, compliance, or other application-driven administrative processes.
• Experience assisting with business development or sales operations teams.
• A proactive mindset and the ability to anticipate needs before being asked.

Benefits

• Competitive compensation.
• Flexibility.
• Constant learning and growth.
• The opportunity to work anywhere you want with one of our +130 active clients across the United States.