[Hiring] Executive Assistant @Everything Virtual Assistant

Role Description

We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to support our executive team. This position is perfect for individuals who excel in managing multiple tasks, maintaining professionalism, and anticipating the needs of busy executives. As an Executive Assistant, you will play a critical role in streamlining day-to-day operations, communication, and scheduling. This is a remote position that offers flexible working hours, ideal for candidates who thrive in an independent work environment and have strong time-management skills.

Key Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments across multiple time zones
• Screen and manage emails, communications, and correspondence on behalf of the executive
• Prepare reports, presentations, and documentation as needed
• Organize and maintain digital files and executive records
• Handle travel arrangements including flights, accommodations, and itineraries
• Take meeting minutes and follow up on action items
• Assist with personal and professional tasks as needed
• Conduct research and compile data to support business decisions
• Coordinate with internal and external stakeholders on behalf of the executive
• Ensure confidentiality and discretion at all times

Qualifications

• Proven experience as an Executive Assistant, Virtual Assistant, or similar administrative role
• Excellent verbal and written communication skills in English
• Strong organizational, time-management, and problem-solving abilities
• Ability to multitask, prioritize, and work independently
• High level of professionalism and attention to detail
• Tech-savvy and comfortable working in a fully digital environment

Preferred Qualifications

• Experience working in a virtual or remote setup
• Flexibility to work across different time zones when necessary

Tools You’ll Use

• Communication & Scheduling: Google Workspace (Gmail, Calendar, Drive), Zoom, Slack
• Project & Task Management: Asana, Trello, ClickUp
• Document Management: Google Docs, Google Sheets, Microsoft Office Suite
• Productivity & Note-Taking: Notion, Evernote
• Others: Canva (for basic graphics), LastPass (for password management), Loom (for async updates)

Benefits

• ✅ Paid US and PH Holidays
• ✅ HMO Package (for Full-Time VAs)
• ✅ Flexible working hours and remote work
• ✅ Opportunity to gain industry-specific knowledge
• ✅ Supportive team environment
• ✅ Competitive compensation based on experience

Salary

5 - 7 USD Per hour