[Hiring] Executive Assistant @Outsourcey

Role Description

Looking to take your career to the next level? Then this role is for you! Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

Qualifications

• Proven experience as a virtual assistant, administrative assistant, or in a similar role (Australian real estate experience).
• Strong knowledge of real estate processes and terminology (familiarity with buyer’s agent duties a plus).
• Excellent organisational skills and attention to detail.
• Proficiency with office software such as Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Docs, Sheets, Calendar), Canva and real estate tools (CRM systems).
• Proven ability with posting to social media and Google My Business.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Tech-savvy and familiar with online communication tools (Zoom, Slack, etc.).
• Knowledge of social media platforms.
• Self-motivated, reliable, and able to work independently with minimal supervision.
• A positive, customer-service-oriented attitude and a desire to contribute to a team.

Requirements

• Client Communication: Respond to emails, calls, and messages. Schedule meetings and private inspections. Follow up with clients and gather necessary paperwork, identification, and checks.
• CRM & Database Management: Update client details, notes, and transaction progress in CRM. Contracts timeline management. Track leads and schedule follow-ups, meetings. Organise digital files and contracts.
• Transaction Support: Assist with preparing contracts and transaction documents. Track important deadlines (inspections, appraisals). Communicate with vendors (inspectors, lenders, title companies). Organise settlement gifts.
• Marketing & Social Media: Help create and schedule posts for social media – Facebook, LinkedIn, Instagram, Google Business. Assist in writing and sending email newsletters, announcements, and off-market listings. Design flyers and marketing materials for properties using Canva and CRM.
• General Administrative Support: Organise and maintain digital documents. Manage the Buyer’s Agent’s calendar and appointments, as well as your own emails. Perform data entry and prepare reports for meetings.

Benefits

• Competitive salary.
• Opportunity to shape the HR function of a rapidly growing BPO.
• Work closely with a team of industry leaders who have successfully scaled BPOs in the past.
• Career growth and development opportunities.