[Hiring] Executive Assistant @Virtual Colleague Philippines

Role Description

This is a remote position.

We are seeking a proactive and detail-oriented Executive Virtual Assistant to provide comprehensive personal and professional support. This role requires someone who is highly organized, tech-savvy, able to work independently, and capable of managing a fast-paced and dynamic workload. You will be a central point of coordination for:

• Email and calendar management
• Travel logistics
• Family scheduling
• Project organization

Qualifications

• Proven years of experience as an Executive Assistant or Virtual Assistant
• Excels in multi-tasking and working across domains (family, philanthropic, and professional)
• Excellent written and verbal English communication skills
• Communicates clearly and reliably
• Ability to work independently and anticipate needs
• Strong attention to detail and organizational skills
• Comfortable with personal, family, and professional-related admin
• Interested in both personal support and mission-driven work
• Discreet, trustworthy, and respectful of client privacy
• Experience working with fast-paced, multi-project individuals
• Proactive and takes initiative
• Enjoys working with someone who moves fast and values efficiency

Requirements

• Gmail / Google Workspace (Docs, Calendar, Drive, etc.)
• Familiarity with project management tools like Craft, Trello, Asana, or similar
• Proficiency in presentation & graphics tools like PowerPoint, Canva, or similar
• Communication tools: WhatsApp, text messaging, email
• Travel booking: Research and use of airline/hotel websites or apps
• (Optional) Familiarity with frequent flyer programs and travel logistics

Shift & Hours

• Starting with a minimum of 10 hours per week with potential to increase as the role grows
• Semi-flexible shift, but must have availability during U.S. Eastern Time (ET) for real-time communication and occasional tasks during the day
• One weekly check-in meeting required (via Zoom or call)
• Must be responsive via text or messaging during agreed hours
• Target start date: Not urgent, priority to find the best match