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Executive Assistant @Zipdev

[Hiring] Executive Assistant @Zipdev

Apr 12, 2025 - Zipdev is hiring a remote Executive Assistant. đź’¸ Salary: unspecified. đź“ŤLocation: Latin America (LATAM).

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more.

Role Description

Zipdev is looking for a proactive, detail-oriented Executive Assistant to join our client, a dynamic company led by a fast-moving CEO. The EA will act as a strategic partner to the CEO, helping manage communications, scheduling, CRM updates, and light sales support. This fully remote position requires someone who is highly organized, tech-savvy, and capable of working independently while handling sensitive information with professionalism.

  • Executive & Communication Support
    • Draft and edit emails, memos, and internal communications on behalf of the CEO.
    • Use AI tools to generate content and adapt messaging to the CEO’s voice.
    • Maintain confidentiality and ensure clear, professional correspondence.
  • Calendar, Meetings & Inbox Management
    • Manage the CEO’s calendar, schedule meetings, and protect focus time.
    • Monitor and respond to emails, triage inbox priorities, and follow up on meetings.
    • Prepare agendas and coordinate logistics for internal and external calls.
  • CRM & Business Development Support
    • Maintain and update CRM records (HubSpot).
    • Send follow-ups and outreach emails to prospects and partners.
    • Conduct research on key contacts and assist in nurturing business relationships.
  • Task & Project Management
    • Track CEO’s action items and project deadlines using tools like Microsoft To-Do.
    • Break down ideas into actionable tasks and follow up with the right stakeholders.
    • Keep projects moving forward by flagging needs and ensuring accountability.
  • Personal & Administrative Tasks
    • Coordinate CEO’s travel, logistics, gift sending, and personal scheduling.
    • Manage confidential tasks with discretion and attention to detail.
    • Support CEO’s energy and focus by structuring their day strategically.

Qualifications

  • 2+ years of experience as an Executive Assistant or similar high-level admin role.
  • Experience supporting C-level executives remotely.
  • Strong communication skills in English (spoken and written).
  • Proficiency in Microsoft Suite, SharePoint, Teams, and WhatsApp.
  • Familiarity with CRM platforms (HubSpot preferred).
  • Ability to work Pacific Time hours (LATAM-based candidates preferred).
  • Tech-savvy and comfortable using AI tools, productivity platforms, and cloud storage.
  • High emotional intelligence, resourcefulness, and ability to work independently.

Requirements

  • Video Interview
  • 20-minute take-home skills test
  • 30-minute Call with the Recruiter (project, benefits, etc.)
  • Interviews directly with the client (depending on the project the # of interviews may vary, this may include an assessment)
  • Final Offer

Benefits

  • Work remotely Monday - Friday, 40 hours a week (no weekends)
  • Vacation: 10 business days a year
  • Holidays: 5 National Holidays a year
  • Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Year's Eve, New Year's Day, Zipdev Day)
  • Parental Leave
  • Health Care Reimbursement
  • Active Lifestyle Reimbursement
  • Quarterly Home Office Reimbursement
  • Payroll Deduction Purchase Plans
  • Longevity Bonus
  • Continuous Learning Bonus
  • Access to Training and Professional Development Platforms
  • Did we mention it's REMOTE?!!

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Before You Apply
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đź“Ť Be aware of the location restriction for this remote position: Latin America (LATAM)
‼ Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more.
Back to Remote jobs  >   All others
Executive Assistant @Zipdev
All others
Salary đź’¸ unspecified
Remote Location
Latin America (LATAM)
Job Type full-time
Posted Apr 12, 2025
Apply for this position Unlock 54,816 Remote Jobs
️
đź“Ť Be aware of the location restriction for this remote position: Latin America (LATAM)
‼ Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more.
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