[Hiring] Executive Assistant @Activate Talent
Mar 14, 2025 - Activate Talent is hiring a remote Executive Assistant. 💸 Salary: unspecified. 📍Location: Asia.
Role Description
We are looking for a highly organized and detail-oriented Executive Assistant with a strong focus on operations and finance. This role will play a critical part in managing retail invoicing, logistics coordination, and administrative processes, ensuring smooth day-to-day operations.
The ideal candidate is proactive, analytical, and highly proficient in Excel, Notion, and other productivity tools.
Key Responsibilities
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Retail & Finance Support
- Manage weekly invoicing, ensuring accuracy and timely processing.
- Oversee EDI (Electronic Data Interchange) transactions for retail partners.
- Coordinate shipping fulfillment and 3PL (Third-Party Logistics) operations.
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Operations & Logistics
- Handle routing requests, ensuring compliance with retail and distributor requirements.
- Track and update shipment status, proactively resolving any delays or issues.
- Support forecasting and stockkeeping to maintain optimal inventory levels.
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Administrative & Process Support
- Complete and submit PO (Purchase Order) forms with attention to detail.
- Assist with onboarding for new team members, vendors, or partners.
- Maintain and update records for finance, logistics, and operations.
Requirements
- Excel & Google Sheets: Strong ability to manage and analyze data.
- Notion & Productivity Tools: Comfortable with workflow automation and documentation.
- EDI Systems: Experience with retail data exchange and processing.
- Attention to Detail: Ensuring accuracy in invoices, PO forms, and shipment records.
- Problem-Solving Mindset: Proactively managing operational and financial tasks efficiently.
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| 📍 | Be aware of the location restriction for this remote position: Asia |
| ‼ | Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more. |
|
Salary
💸
unspecified
|
Remote
Location
Asia
|
|
Job Type
full-time
|
Posted
Mar 14, 2025
|
| 📍 | Be aware of the location restriction for this remote position: Asia |
| ‼ | Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more. |
