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Executive Assistant @Activate Talent

[Hiring] Executive Assistant @Activate Talent

Mar 14, 2025 - Activate Talent is hiring a remote Executive Assistant. đź’¸ Salary: unspecified. đź“ŤLocation: Asia.

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more.

Role Description

We are looking for a highly organized and detail-oriented Executive Assistant with a strong focus on operations and finance. This role will play a critical part in managing retail invoicing, logistics coordination, and administrative processes, ensuring smooth day-to-day operations.

The ideal candidate is proactive, analytical, and highly proficient in Excel, Notion, and other productivity tools.

Key Responsibilities

  • Retail & Finance Support
    • Manage weekly invoicing, ensuring accuracy and timely processing.
    • Oversee EDI (Electronic Data Interchange) transactions for retail partners.
    • Coordinate shipping fulfillment and 3PL (Third-Party Logistics) operations.
  • Operations & Logistics
    • Handle routing requests, ensuring compliance with retail and distributor requirements.
    • Track and update shipment status, proactively resolving any delays or issues.
    • Support forecasting and stockkeeping to maintain optimal inventory levels.
  • Administrative & Process Support
    • Complete and submit PO (Purchase Order) forms with attention to detail.
    • Assist with onboarding for new team members, vendors, or partners.
    • Maintain and update records for finance, logistics, and operations.

Requirements

  • Excel & Google Sheets: Strong ability to manage and analyze data.
  • Notion & Productivity Tools: Comfortable with workflow automation and documentation.
  • EDI Systems: Experience with retail data exchange and processing.
  • Attention to Detail: Ensuring accuracy in invoices, PO forms, and shipment records.
  • Problem-Solving Mindset: Proactively managing operational and financial tasks efficiently.

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đź“Ť Be aware of the location restriction for this remote position: Asia
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Back to Remote jobs  >   All others
Executive Assistant @Activate Talent
All others
Salary đź’¸ unspecified
Remote Location
Asia
Job Type full-time
Posted Mar 14, 2025
Apply for this position Unlock 52,823 Remote Jobs
️
đź“Ť Be aware of the location restriction for this remote position: Asia
‼ Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more.
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