[Hiring] Executive Administrative Assistant @Remote Employee PH

Role Description

We are seeking a reliable, organized, and proactive Remote Executive Administrative Assistant to provide virtual administrative support to company executives and assist with daily business operations. The ideal candidate will help manage schedules, coordinate communications, organize documents, and support administrative processes for a US-based construction company.

• Manage executive calendars, schedule meetings, and coordinate appointments.
• Monitor and respond to emails, phone calls, and business correspondence as directed.
• Prepare, organize, and maintain digital files, reports, spreadsheets, and company documents.
• Coordinate communication with clients, contractors, subcontractors, vendors, and internal team members.
• Assist with invoices, purchase orders, expense tracking, and administrative records.
• Follow up on pending tasks, project documents, deadlines, and meeting action items.
• Assist with preparing contracts, proposals, and other reports that may be required.
• Organize virtual meetings and prepare agendas, meeting notes, and follow-up summaries.
• Perform online research, data entry, and other administrative tasks as needed.
• Handle confidential business information professionally and securely.

Qualifications

• Previous experience as an Executive Assistant, Administrative Assistant, or Virtual Assistant is preferred.
• Excellent written and verbal English communication skills.
• Strong organizational skills and attention to detail.
• Proficiency with email platforms and office tools (e.g., Google Workspace, Microsoft Office).
• Ability to manage multiple tasks, prioritize deadlines, and work independently.
• Comfortable communicating with US-based clients and professionals.
• Reliable internet connection, a suitable home-office setup, and the ability to work independently.
• Willingness to work during designated US business hours.

Requirements

• Competitive Basic Salary
• 5-day work week, 9:00 pm - 6:00 am Philippine time
• Work-from-Home

Benefits

• HMO plus 2 Free Dependents
• P1,500 Rice Allowance
• Night Differential (If applicable)
• Government Mandated Benefits