[Hiring] Events Coordinator @RTX

Role Description

As an Event Coordinator supporting the Leadership Development Program (LDP), you will play a critical role in delivering high-quality leadership development experiences. You will provide operational, logistical, and administrative support to ensure the smooth execution of program events and create a positive experience for participants and stakeholders.

• Coordinate logistics for in-person and virtual cross-functional program events, including scheduling, venue support, catering, materials, promotional items, rosters, technology setup, and onsite coordination.
• Assist with venue and vendor coordination, including scheduling, documentation management, and communication in partnership with the LDP Director, Program Managers, and L&TD Events Lead.
• Provide day-to-day operational and administrative support for program activities, including troubleshooting event or participant issues and responding to stakeholder inquiries.
• Draft, format, and update event communications, presentation materials, and leadership attendee coordination.
• Manage basic budgeting, payment, and invoicing activities related to event logistics.
• Develop and administer participant and leader logistics surveys to capture preferences and requirements (dietary needs, accessibility, attendance), and use results to guide event planning.
• Support process standardization by partnering with the Program Manager to streamline workflows and enhance the participant event experiences.
• Coordinate RTX facility tours for large numbers of participants, including transportation logistics and partnerships with security and facilities.
• Support onsite and virtual delivery of multi-day program events at and/or near major company locations as needed (up to 40% travel).

Qualifications

• Typically requires a University Degree and minimum 5 years prior relevant experience or an Advanced Degree in a related field and minimum 3 years of experience.
• Experience in event coordination, program administration, HR operations, or similar operational support roles, including planning and executing large-scale events and multi-day programs.
• Demonstrated proficiency with HR and event management systems such as Workday for data tracking/reporting, and Cvent for end-to-end event management.
• Experience in Microsoft Office skills, including creating and formatting presentations, developing visual content and communications, and applying basic financial and budgeting practices such as expense reconciliation and vendor payment processing.
• Proven ability to manage multiple concurrent priorities in a fast-paced, ambiguous environment, demonstrating strong organizational skills, executive presence, sound judgment, and effective communication with stakeholders at all organizational levels to deliver high-quality outcomes.

Requirements

• Experience supporting learning, leadership development, or talent programs.
• Ability to create standard reports or summaries.
• Experience working in highly regulated, compliance-driven environments, ensuring adherence to policies, governance standards, and regulatory requirements.

Benefits

• Medical, dental, and vision insurance
• Three weeks of vacation for newly hired employees
• Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option
• Tuition reimbursement program
• Student Loan Repayment Program
• Life insurance and disability coverage
• Optional coverages you can buy: pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection
• Birth, adoption, parental leave benefits
• Ovia Health, fertility, and family planning
• Adoption Assistance
• Autism Benefit
• Employee Assistance Plan, including up to 10 free counseling sessions
• Healthy You Incentives, wellness rewards program
• Doctor on Demand, virtual doctor visits
• Bright Horizons, child and elder care services
• Teladoc Medical Experts, second opinion program