[Hiring] Development Coordinator @The Biomimicry Institute

Role Description

The Development Coordinator supports The Biomimicry Institute’s fundraising and partnership efforts through donor stewardship, prospect research, grant coordination, fundraising campaigns, events, and development operations. Working closely with the Head of Development and Communications, the Coordinator helps translate fundraising priorities into action by maintaining accurate donor and prospect information, coordinating communications and outreach, tracking deadlines and deliverables, preparing materials, and ensuring development activities are organized and completed on time.

This is an execution-focused, detail-oriented role for someone who enjoys getting things done, conducting research, writing clear and compelling communications, building relationships, and supporting the systems and activities that make successful fundraising possible. The role offers opportunities to take on increasing responsibility and ownership as experience and capability develop.

Qualifications

• Bachelor’s degree or equivalent combination of education and relevant experience.
• 2–4 years of relevant experience in fundraising, nonprofit development, communications, project coordination, research, or a related area preferred.
• Strong writing, research, organizational, and project-management skills.
• Experience with donor databases or CRM systems preferred.
• Experience supporting grants, fundraising campaigns, donor communications, or events preferred.
• Comfort using collaborative workplace tools such as Google Workspace, Asana, Zoom, and Slack.
• Demonstrated ability to work effectively across teams in a remote environment.
• Commitment to The Biomimicry Institute’s mission and values.

Requirements

• Coordinate timely donor acknowledgments, individualized stewardship, donor communications, and outreach.
• Maintain accurate and current donor, prospect, contribution, pledge, and activity records in the CRM.
• Ensure appropriate documentation of cash gifts, pledges, matching gifts, planned gifts, and other contributions.
• Support donor learning sessions, webinars, and other donor-facing activities.
• Help maintain development calendars, workplans, records, procedures, and supporting documentation.
• Coordinate with the Operations and Finance functions to support accurate gift recording, reconciliation, and reporting.
• Research foundations, corporations, sponsors, and other institutional funding opportunities aligned with TBI’s mission and priorities.
• Prepare prospect research and briefing materials to support funder cultivation and outreach.
• Support development of grant proposals, letters of inquiry, reports, and other funder materials.
• Maintain grant calendars and track proposal, reporting, and stewardship deadlines.
• Coordinate collection of programmatic, financial, and organizational information required for proposals and reports.
• Support thoughtful and timely stewardship of institutional funder relationships.
• Support planning and execution of annual and special fundraising campaigns.
• Draft and coordinate donor communications, appeals, campaign materials, and related outreach in collaboration with Development and Communications colleagues.
• Track campaign schedules, deliverables, responses, and follow-up.
• Help ensure development communications are accurate, timely, audience-aware, and consistent with TBI’s voice and brand.
• Support planning and execution of donor engagement, fundraising, and strategic Institute events.
• Coordinate event logistics including registration, vendors, materials, timelines, invitations, participant communications, and follow-up.
• Assist in developing event concepts, programming, and opportunities to deepen donor engagement.
• Coordinate effectively with the CEO, Head of Development and Communications, other staff, and external partners involved in events.
• Conduct research on prospective individual, foundation, and corporate supporters.
• Prepare concise prospect briefs and other research materials.
• Use Asana and other organizational tools to track development tasks, deadlines, deliverables, and dependencies.
• Maintain and help improve development procedures, systems, templates, and documentation.
• Identify opportunities to make recurring development work more efficient, organized, and reliable.
• Provide responsive project and administrative support to the Head of Development and Communications across priority fundraising initiatives.

Benefits

• Salary is determined based on internal equity; internal salary ranges; market data/ranges; applicant’s skills; prior relevant experience; certain degrees or certifications, etc. The salary for this position ranges: $55K - 65K.
• Comprehensive Health Insurance: Enjoy 100% coverage for employees for medical/dental/vision provided by Biomimicry Institute. (Please note, employees are responsible for coverage for spouses and/or dependents.)
• Retirement Plan: Begin your retirement savings after just 6 months of employment.
• Paid Time Off (PTO): Benefit from our generous PTO policy, allowing you to recharge and maintain a healthy work-life balance.
• Paid Holidays: Take advantage of paid holidays as outlined in our Employee Handbook.
• Home Office Stipend: Receive a monthly stipend to help support your home office setup.