[Hiring] Event Contracting Specialist @IEEE

Role Description

The overall purpose of this position is to serve as a Contracting Specialist and to assist with the day-to-day operations of the CEE Conference Contracts team. This position will handle contract management as well as various projects as a team member.

The Contracting Specialist will be responsible for supporting the Conference Contracts team with various projects, including:

• Reviewing, drafting, and negotiating event-related agreements within the contract management system.
• Accurately reporting information to stakeholders.

This position will have a strong administrative component; therefore, the incumbent will need to be highly proficient in Word and Excel. Meeting planning, contracting, and hospitality experience is preferred.

The incumbent will:

• Review and be involved with many projects.
• Work closely with the CEE Contracting Team to support the specialists with day-to-day operations.
• Collaborate with third-party providers.
• Review and capture information for a wide range of applications used within the IEEE events space.
• Collaborate with internal stakeholders as may be requested.
• Handle many communications with team members and outside parties.

Must have well-developed and professional interpersonal skills and excellent oral and written communication skills; have a positive attitude, the ability to work independently and in a team environment, strong organizational skills, and be detail-oriented. Will have the ability to:

• Take detailed and accurate notes.
• Document meetings and identify required action items and next steps.
• Exhibit strong project management skills.

The role reports to the Senior Manager, Event Vendor Management & Contracting, and does not manage direct reports. This position works under minimal supervision. This is a temporary role scheduled through December 2027, though there is potential for a permanent opportunity. The individual in this role may work fully remote, though candidates will need to work East Coast business hours.

Qualifications

• Bachelor's degree or equivalent experience.
• 4-6 years’ experience preferred with contract negotiation and document review in a procurement capacity (category of spend including, but not limited to: International and domestic hotels, conference centers, transportation, meeting management agencies, AV and other support services).
• 2-4 years’ experience in hotel sales and/or meeting planning industry.

Requirements

• High proficiency in MS Office applications (Word, Excel) and electronic mail applications.
• Excellent communication skills (verbal/written), time and project management skills, dedication to detail, and the ability to work under pressure in a deadline-driven environment.
• Must have advanced negotiation skills.
• Ability to work under pressure in a deadline-driven team environment.
• Positive attitude and a supportive, team-based approach towards the attainment of departmental goals.
• Exceptional cultural awareness, judgment, and tact; routine interaction with various levels of employee and an international constituency of society/council/region officers, volunteers, and partner associations/institutions.
• Requires the ability to deal with difficult people and successfully meet objectives.
• Strong ability in problem solving/conflict resolution utilizing critical and strategic thinking skills for turnaround to positive outcomes to meet objectives.
• Exhibits good judgment and decision making on how to react to differing situations.
• Must have the ability to represent the IEEE in a professional manner.