[Hiring] Event and Administration Coordinator @Inflect

Role Description

As the Event and Administration Coordinator at Inflect you will be coached by the EA to the CEO and serve as the operational "glue" for Inflect’s industry presence, project managing and executing on 15+ external and internal events per year across the globe. Your work will be integral to ensuring internal and external events attended by our team are a success.

• Logistics and vendor management
• Budget oversight
• Travel coordination
• Act as the EA to the CEO’s right hand when not in "event mode"
• Execute on tactical pieces of the broader company strategy

This is a high-impact, hybrid role designed for a logistical mastermind who thrives on variety and precision.

Qualifications

• Strategist at heart who excels at execution
• True "Force Multiplier" who brings ideas to the table
• Hyper-organized and detail-oriented
• Exceptional time-management skills
• Proactive and adaptable communicator
• Recognized as a reliable closer

Requirements

• Develop and maintain conference playbooks, including schedules, meeting overviews, venue maps, and logistical details
• Proactively research and vet event opportunities
• Evaluate conference opportunities based on attendee lists, speaking opportunities, and sponsorship tiers
• Participate in contract negotiation for all event requirements
• Own event timelines, budgets, and deliverables from planning through completion
• Manage and coordinate complex logistics of brand presence
• Coordinate registration and badging for all attendees
• Anticipate and coordinate end-to-end event logistics
• Serve as the primary operational point of contact for event organizers and external partners
• Post-event follow-up coordination
• Conduct post-event reviews
• Maintain ownership of open items and follow-ups
• Assist in expense tracking and submissions of expense reports
• Support preparation of meeting materials and briefing documents
• General administrative support to leadership as delegated

Benefits

• 100% remote work environment
• Unlimited PTO
• Fully covered health insurance options for you and your family
• Dental and Vision insurance available
• Option grants begin vesting after year 1