[Hiring] Event and Admin Coordinator @Inflect

Role Description

As the Event and Administration Coordinator at Inflect, you will be coached by the EA to the CEO and serve as the operational "glue" for Inflect’s industry presence, project managing and executing on 15+ external and internal events per year across the globe. Your work will be integral to ensuring internal and external events attended by our team are a success.

• Logistics and vendor management
• Budget oversight
• Travel coordination
• Executing on tactical pieces of the broader company strategy

This is a high-impact, hybrid role designed for a logistical mastermind who thrives on variety and precision.

Qualifications

• Strategist at heart who excels at execution
• True "Force Multiplier" who brings ideas to the table
• Hyper-organized and naturally detail-oriented
• Exceptional time-management skills
• Proactive and adaptable communicator
• Ability to maintain momentum when priorities shift
• Recognized by others as a reliable closer

Requirements

• Developing and maintaining conference playbooks
• Proactively researching and vetting event opportunities
• Evaluating conference opportunities based on attendee lists, speaking opportunities, and sponsorship tiers
• Participating in contract negotiation for all event requirements
• Owning event timelines, budgets, and deliverables
• Managing and coordinating complex logistics of brand presence
• Coordinating registration and badging for all attendees
• Anticipating and coordinating end-to-end event logistics
• Serving as the primary operational point of contact for event organizers
• Post-event follow-up coordination
• Conducting post-event reviews
• Maintaining ownership of open items and follow-ups
• Assisting in expense tracking and submissions of expense reports
• Supporting preparation of meeting materials and briefing documents
• General administrative support to leadership as delegated

Benefits

• 100% remote work environment
• Unlimited PTO
• Fully covered health insurance options for both you and your family
• Dental and Vision insurance available
• Option grants begin vesting after year 1