[Hiring] Estimating/Takeoff Administrative Specialist @Somewhere

Role Description

Our client is seeking a detail-oriented Estimating / Takeoff Administrative Specialist to support their estimating team. This role is responsible for converting commercial flooring takeoffs into accurate system entries, managing project documentation, and supporting day-to-day estimating and administrative operations.

Experience with construction estimating software and commercial construction workflows is highly preferred.

Key Responsibilities

• Estimating & Takeoff Support
  • Enter flooring quantities, material specifications, labor, and project data into Job Runner.
  • Review and process RFMS takeoffs and bills of materials.
  • Verify measurements, material quantities, and project specifications against plans and scope documents.
  • Maintain accurate estimating records and project data.
• Administrative Support
  • Manage project-related emails and communication with contractors, vendors, and internal teams.
  • Organize digital project files, quotes, revisions, and change orders.
  • Follow up with suppliers regarding pricing, availability, and lead times.
  • Support the estimating and operations teams with general administrative tasks.

Qualifications

• 2–4+ years of experience in construction administration, estimating support, or trade-specific data entry.
• Experience in commercial flooring, construction, tile, drywall, or general contracting is preferred.
• Experience with RFMS, Job Runner, PlanSwift, Bluebeam, Measure Square, or similar estimating software.
• Excellent written and verbal English; Spanish is a strong advantage.
• Exceptional attention to detail and accuracy with measurements, quantities, and data entry.
• Reliable home office with high-speed internet and backup power.

Benefits

• Join an established California commercial flooring company with over 30 years of success.
• Be part of a growing remote team with long-term career opportunities.
• Work directly with experienced industry leaders in a stable, growing business.