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EA Specialist II @BigCommerce

[Hiring] EA Specialist II @BigCommerce

Mar 20, 2025 - BigCommerce is hiring a remote EA Specialist II. 💸 Salary: unspecified. 📍Location: Mexico.

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more.

Role Description

The Administrative Specialist II serves as the primary point of contact for internal constituencies on all matters pertaining to the senior executives they support. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills.

  • Completes a broad variety of administrative tasks for the executives they support including:
    • Managing an extremely active calendar of appointments
    • Completing expense reports
    • Composing and preparing correspondence that is sometimes confidential
    • Arranging complex and detailed travel plans, itineraries, and agendas
    • Compiling documents for travel-related meetings
  • Plans, coordinates and ensures the executive's schedule is followed and respected.
  • Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the executive's time and office.
  • Communicates directly with customers, employees, and others, on matters related to the assigned executives’ work.
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the executive, including those of a sensitive or confidential nature.
  • Works closely and effectively with the assigned executives to keep him/her well informed of upcoming commitments and responsibilities.
  • Successfully completes critical aspects of deliverables with a hands-on approach.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion.
  • File and retrieve corporate documents, records and reports.
  • Assist the facilities team by greeting visitors and performing general office duties.
  • Prepare expense reconciliations and work with internal accounts teams.
  • Establish, develop, maintain and update filing systems and documents.
  • Lead, plan and assist in scheduling, planning and executing offsite events for employees and outside guests.

Qualifications

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, external partners and customers.
  • Expert level written and verbal communication skills.
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability.
  • Emotional maturity.
  • Highly resourceful team-player, with the ability to also be extremely effective independently.
  • Proven ability to handle stressful situations, confidential information with discretion.
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment.
  • Forward looking thinker, who actively seeks opportunities and proposes solutions.

Requirements

  • Bachelor's degree or equivalent experience required
  • Strong work tenure: five to 10 years of experience supporting executives, preferably in a technology company.
  • Google suite experience preferred, Adobe Acrobat

Benefits

  • Diversity, Equity & Inclusion at BigCommerce
  • We believe that celebrating the unique histories, perspectives and abilities of every employee makes a difference for our company, our customers and our community.
  • We are an equal opportunity employer and the inclusive atmosphere we build together will make room for every person to contribute, grow and thrive.

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Before You Apply
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📍 Be aware of the location restriction for this remote position: Mexico
‼ Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more.
Back to Remote jobs  >   All others
EA Specialist II @BigCommerce
All others
Salary 💸 unspecified
Remote Location
Mexico
Job Type unspecified
Posted Mar 20, 2025
Apply for this position Unlock 54,701 Remote Jobs
️
📍 Be aware of the location restriction for this remote position: Mexico
‼ Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more.
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