[Hiring] Document Control Supervisor @Parsons Corporation

Role Description

We are seeking a hands-on Document Control Supervisor to lead document control activities supporting construction, engineering, quality, procurement, subcontractors, suppliers, and project management functions. This role will oversee document control processes, systems, governance, and personnel for construction programs and projects. The supervisor will ensure that controlled documents and project records are received, processed, reviewed, approved, distributed, retrieved, retained, and protected in accordance with project procedures, the project Quality Management System, contractual requirements, client standards, and applicable regulatory requirements.

The successful candidate will build order out of complexity, strengthen document control practices across field and office teams, and serve as a trusted partner to Project Managers, Construction Managers, Engineering, Quality, and Operations leaders. This position will also administer and improve systems such as Procore and SharePoint, provide training and user support, and drive continuous improvement throughout the project lifecycle.

Qualifications

• Typically 10 years of related experience, including 3 in a supervisory or management role in document control, records management, project controls, quality records, project information management, or a related discipline.
• Experience supporting industrial construction, engineering, infrastructure, transportation, energy, DOE, nuclear, federal, or other highly regulated projects.
• Experience administering controlled technical documents and revision processes.
• Experience with Procore; experience administering or supporting SharePoint is also required or strongly preferred.
• Experience with electronic document management systems, document repositories, and document workflow processes.
• Working knowledge of document numbering, revision control, distribution, transmittals, records retention, document status tracking, and access control.
• Experience supporting engineering drawings, specifications, procedures, work packages, vendor documents, construction records, and/or quality records.
• Experience with construction documentation such as change requests, RFIs, RFPs, submittals, work packages, and as-built records.
• Experience developing and maintaining document control processes, procedures, standard operating procedures, training materials, user guides, or governance documentation.
• Experience leading, supervising, or coordinating Document Control Coordinators, contractors, or other system users.
• Familiarity with construction closeout documentation, project turnover, audit readiness, records retrieval, retention requirements, and compliance reporting.
• Excellent computer skills, including advanced proficiency with Microsoft Office applications, particularly Word, Excel, Outlook, and SharePoint.
• Familiarity with Adobe Acrobat and/or Bluebeam.
• Strong troubleshooting, problem-solving, and analytical skills.
• Excellent written, verbal, presentation, client service, and stakeholder communication skills.
• Ability to manage competing priorities, changing requirements, multiple stakeholders, and time-sensitive deadlines.
• Ability to work independently while also contributing effectively as part of a multidisciplinary team.
• High level of discretion, dependability, professionalism, accountability, and reliability when handling confidential or protected information.

Requirements

• Administer, configure, and improve document management platforms, including Procore, SharePoint, and related electronic document management systems.
• Establish and maintain project repositories, file structures, naming conventions, metadata, permissions, workflows, document numbering, revision control, and distribution requirements.
• Provide oversight of employees, contractors, subcontractors, and other users operating within Procore and other project repositories.
• Perform quality control reviews of metadata, document content, cross-references, required signatures, revision status, and associated records.
• Manage user access, permissions, administrative controls, and periodic access audits.
• Ensure document control systems and records management practices align with client standards, project requirements, governance policies, and applicable legal, contractual, regulatory, and quality obligations.
• Safeguard confidential and protected information through appropriate storage, handling, distribution, access, and retention practices.
• Work with IT and project stakeholders to troubleshoot system issues, resolve access or workflow problems, and support system enhancements.

Benefits

• Medical, dental, and vision insurance.
• Paid time off.
• Employee Stock Ownership Plan (ESOP).
• 401(k) plan.
• Life insurance.
• Flexible work schedules.
• Holidays to fit your busy lifestyle.

Company Description

Parsons is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status or any other protected status.

This position is part of our Federal Solutions team, which delivers resources to our US government customers that ensure the success of missions around the globe.