[Hiring] Document Control Specialist @Invicta Software

Role Description

Invicta Software is seeking a detail-oriented and organized Document Control Specialist to join our team. This pivotal role ensures the accuracy, integrity, and accessibility of our critical documentation, supporting smooth operations and compliance across all departments.

As a Document Control Specialist, you will play a key role in managing document workflows, maintaining version control, and facilitating collaboration among teams. Your expertise will help drive efficiency and maintain the highest standards in document management within a fast-paced software environment.

Key Objectives

• Maintain and control all company documentation to ensure accuracy and compliance.
• Implement and manage document control procedures and systems.
• Support cross-functional teams by providing timely access to up-to-date documents.
• Ensure proper version control and audit readiness of all documentation.

Responsibilities

• Develop, implement, and maintain document control processes and systems.
• Receive, review, classify, and distribute incoming documents according to company standards.
• Maintain document databases and ensure proper version control and traceability.
• Coordinate with internal teams to ensure documents are updated, approved, and archived correctly.
• Prepare and manage document control reports and audit documentation.
• Train staff on document control procedures and best practices.
• Ensure compliance with regulatory requirements and company policies related to document management.
• Support continuous improvement initiatives related to document handling and storage.

Qualifications

• Associate’s or Bachelor’s degree in Business Administration, Information Management, or a related field preferred.
• Proven experience in document control or records management, preferably in a software or technology environment.
• Strong knowledge of document management systems (DMS) and version control tools.
• Excellent organizational skills with high attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced setting.
• Strong communication skills and ability to collaborate effectively across teams.
• Familiarity with compliance standards and regulatory requirements related to document control.
• Proficiency in Microsoft Office Suite and document management software.

Benefits

• Competitive salary and comprehensive benefits package.
• Opportunities for professional growth and skill development.
• Collaborative and inclusive work environment.
• Flexible work arrangements to support work-life balance.
• Access to cutting-edge tools and technology.
• Health, dental, and vision insurance plans.
• Paid time off and holiday leave.