[Hiring] Document Control Coordinator @EBC Inc.

Role Description

We are looking to add a document control coordinator to our Highway 11 project in Abbotsford, BC. Come move mountains with us!

• Performance of various activities necessary for integrated document management (classification, filing, indexing, assembly, entry, traceability, registration, digitization, quality control, transfer, archiving, destruction, etc.) mainly for documentation (digital and paper) of the project;
• Ensuring the maintenance and application of the system of classification, inventory, indexing and conservation of data according to the procedures, policies and laws in force, and participates in its improvement;
• Analyzing, in collaboration with the document management and access to information advisor, documents containing complex and unusual problems and participates in the development of solution elements;
• Assisting employees in using the document management tools made available to them and in applying pre-established standards and procedures;
• Carrying out research, identification, and coding in order to respond to requests;
• Maintaining up-to-date knowledge of the laws and standards governing archives to stay on the lookout for new working methods and new tools in integrated document management;
• Preparing, assembling, and scanning documents as needed;
• Generating transmissions and reception of documentation to internal and external parties;
• Process submittals and RFI's;
• Review documentation before submittal to client.

In collaboration with the document management team, the Document Controller may also:

• Carry out various follow-ups to ensure the application and compliance with the deadlines required by the laws in force, in particular the Archives Act, the Act respecting access to documents held by public bodies and the protection of personal information, etc.;
• Plan and coordinate the disposal and transfer of documents according to the current retention schedule.

Qualifications

• University degree in Archiving, Document Management, or Digital Information Management;
• 3-5 years of experience in document management or in the field of archives;
• Relevant experience in construction is considered an asset;
• Relevant experience in managing engineering project documents is considered an asset;
• Good knowledge of laws and standards governing archives;
• Excellent command of Microsoft Office Suite, and applicable software;
• Knowledge of BIM 360 software is an asset;
• General knowledge of engineering and project management documents.

Requirements

• This position will be hired for our Highway 11 site but working from home.

Skills and Attitudes Required

• Strong organizational skills with the ability to multi-task;
• Analytical mind;
• Autonomy and attention to detail;
• Demonstrates initiative, rigor, and integrity;
• Ability to act quickly and efficiently;
• Discretion and Professionalism;
• Excellent communication skills;
• Responsible and honest;
• Structured and methodical;
• Teamwork.

Benefits

• 4 weeks of annual vacation;
• Competitive salary;
• Complete group insurance program upon entry (health and dental components paid by the employer);
• Group RRSP with employer contribution to a Deferred Profit Sharing Plan (DPSP);
• 24 hour access to a virtual doctor (telemedicine);
• Training and development programs;
• Employee assistance program;
• Active social club and health and wellness committee;
• Diverse, innovative and stimulating environment;
• A company built on values of respect, integrity and a job well done;
• Firm recognized as one of Canada’s Best Managed Companies.