[Hiring] Document Control Admin @Twoconnect

Role Description

The Document Control Assistant will support the Document Controller with the preparation, issue, tracking and maintenance of project and vendor documentation. The role will:

• Prepare customer transmittals.
• Maintain Vendor Data Document Registers.
• Format supplier documentation to meet project-specific naming, numbering, revision, and submission requirements.
• Assist the Document Controller with day-to-day document control activities across active customer, supplier and project packages.
• Prepare and issue document transmittals to customers and other stakeholders in accordance with approved procedures and project requirements.
• Create, maintain and update Vendor Data Document Registers for project packages, including document status, revisions, submissions and return information.
• Receive supplier documentation and verify that filenames, document numbers, revisions, titles, dates and required metadata are complete and accurate.
• Edit and format PDF documents, applying approved company or customer headers, document numbers, filenames, cover information and other project-specific requirements.
• Maintain structured project folders and document libraries in SharePoint, ensuring records are stored correctly with appropriate version control.
• Register incoming and outgoing documentation and maintain accurate and traceable records of document issues, revisions, reviews and approvals.
• Check documentation against customer specifications, document schedules and submission requirements before release.
• Coordinate with the Document Controller, project personnel, suppliers and internal stakeholders to obtain missing information and resolve document discrepancies.
• Track outstanding documents, customer comments, supplier revisions and due dates and follow up as required to keep project submissions on schedule.
• Prepare document packages for internal review and ensure appropriate approval is obtained before documentation is transmitted externally.
• Support project handover and close-out activities by confirming final records, approved revisions and required customer documentation are complete.
• Follow approved document naming, numbering, retention, access-control and document-management procedures.
• Perform other position-level duties as they arise.

Qualifications

• Bachelor’s degree in Business Administration, Information Management, Records Management, Engineering, Project Management or a related discipline is essential.
• Minimum 3 years’ relevant experience in document control, records coordination, project documentation or a similar documentation-focused role is essential.
• Demonstrated experience maintaining document registers, transmittals, revision histories and controlled project records is essential.
• Strong PDF editing and formatting capability using Adobe Acrobat or comparable software is essential.
• Proficiency in Microsoft 365, including Word, Excel, Outlook, Teams and SharePoint, is essential.
• Strong understanding of document naming, numbering, revisions, metadata, version control and filing principles is essential.
• Exceptional attention to detail and the ability to identify formatting, numbering, revision and completeness errors are essential.
• Strong organisational and time-management skills, with the ability to manage multiple project packages and customer deadlines, are essential.
• Ability to follow detailed customer-specific document requirements, procedures and approval workflows consistently is essential.
• Strong written communication and stakeholder coordination skills, including professional follow-up with suppliers and internal teams, are essential.
• Ability to work autonomously, maintain accurate records and escalate missing information or deadline risks promptly is essential.
• Experience working with engineering, manufacturing, mining, industrial, construction or other project-based documentation is highly regarded.
• Experience maintaining Vendor Data Document Registers or comparable customer and supplier document schedules is highly regarded.

Benefits

• Work from home.
• Mon - Fri: 9:00 AM – 6:00 PM ACST.
• HMO with 2 free dependents and medical reimbursements.
• Government-mandated benefits.
• Opportunities to work with leading companies in Australia and beyond.
• Training programmes for career development.
• Engaging company outings, team activities and wellness sessions.
• Supportive, inclusive culture.
• Dedicated managers focused on your growth and success.