[Hiring] Deal Execution Assistant @WOW Remote Teams

Role Description

Our client is looking for a Deal Execution Assistant to provide hands-on support throughout active real estate transactions, ensuring critical information is verified, documentation stays organized, and every deal continues moving toward its next milestone. This is not a traditional Virtual Assistant position. The role is centered on deal execution, which includes:

• Researching and validating information
• Maintaining accurate transaction records
• Monitoring deadlines
• Coordinating with multiple external parties
• Proactively following up on outstanding items

The ideal candidate is highly detail-oriented, persistent, resourceful, and comfortable working in an environment where accuracy matters. They should be the type of person who:

• Notices when two numbers do not match
• Recognizes when a document may not be the latest version
• Follows up on an unanswered request without waiting to be reminded

Qualifications

• Minimum of 2 years of relevant professional experience in project coordination, transaction support, operations, executive support, legal administration, real estate support, or another process-heavy environment.
• Previous experience working with U.S.-based teams, clients, vendors, or stakeholders is strongly preferred.
• Experience conducting online research and validating information across multiple sources.
• Proven ability to manage trackers, deadlines, documentation, and outstanding action items.
• Comfortable learning new terminology, databases, processes, and document types.
• Ability to work independently while maintaining clear communication with leadership.
• Real estate experience is beneficial but not required; meticulous execution, persistence, and ability to learn are more important than existing industry vocabulary.

Requirements

• Fluent professional English, both written and spoken, with the confidence to conduct live phone conversations with U.S.-based contacts.
• Availability to work during U.S. Central Time business hours.
• 2+ years of experience supporting complex projects, transactions, operations, or similarly detail-intensive workflows.
• Strong proficiency with Microsoft Excel and Google Workspace.
• Exceptional attention to detail and the ability to identify inconsistencies across records, spreadsheets, and documents.
• Strong research skills and the resourcefulness to locate information across unfamiliar databases and public-record systems.
• Ability to follow detailed written procedures and verification checklists without skipping steps.
• Comfortable questioning or flagging a process while still following the established procedure unless instructed otherwise.
• Demonstrated persistence and follow-through when obtaining missing information or deliverables from other parties.
• Strong written communication skills for drafting concise, professional follow-ups.
• Professional and confident phone communication skills.
• Ability to manage multiple deadlines, conversations, documents, and stakeholders simultaneously.
• Strong organizational skills and commitment to maintaining accurate records.
• Proactive working style with the ability to identify what requires follow-up without constant reminders.

Benefits

• Part-time position.
• 100% remote opportunity.
• Work aligned with U.S. Central Time business hours, making the schedule well suited for LATAM-based professionals.
• Direct exposure to active U.S. real estate transactions and deal execution.