[Hiring] Corrections Specialist 3 @State of Washington

Role Description

The Washington State Department of Corrections is seeking a highly motivated and qualified individual to fill a permanent Corrections Specialist 3 position within the Quality Assurance Records Unit located in Tumwater, WA.

This position is responsible for performing quality assurance reviews of court documents, agency records processes, and agency data systems to ensure individuals are serving their sentence as ordered by the court. Key responsibilities include, but are not limited to:

• Conduct quality assurance audits of sentence structure records to validate accuracy, completeness, and integrity of data as ordered by the court.
• Subject matter expert using senior knowledge and experience to interpret Supreme, Appellate, and Superior Court decisions, RCWs, agency policy, records processes, and Indeterminate Sentence Review Board redeterminations to properly compute/re-compute earliest release dates.
• Audit incarcerated individual records upon receipt of correspondence from prison, field records to determine accurate release dates.
• Verify completeness and accuracy relating to incarcerated individual sentence structure and criminal history information.
• Validate establishment of agency jurisdiction of sentence.
• Ensure the records are compliant with applicable laws, court decisions, agency policies, records processes, retention schedule, etc.
• Perform root cause analysis on errors identified in quality assurance reviews to help determine why the errors were made and prepare recommendations for prevention efforts and for future project criteria.
• Verify electronic database entry against sentencing documents and make recommendations to resolve problems that relate to the calculation.
• Review, calculate, and draft correspondence responses based on sentence calculations.
• Audit selected sentence structure records to verify completeness and accuracy relating to incarcerated individual sentence structure and criminal history information.
• Ensure the contents of incarcerated individual records are maintained by records staff in a secure manner according to policy.
• Determine whether central file audits are conducted within timelines established by policy.
• Identify critical data elements within OMNI affecting incarcerated individual release dates or liberty interests.
• Draft and make recommendations to Records Management Analyst to develop review criteria for selected samples of incarcerated individual records and how to document outcomes for report sharing.
• Meet regularly with the Records Management Analyst to discuss results of reviews, trends, or other issues and obtain feedback on areas of concern.
• Assist with research and calculating sentence structure to draft and complete responses to both general and agency correspondence.

Qualifications

• High School Diploma or equivalent.
• Five (5) years of experience processing, maintaining, and reviewing legal records used to determine agency jurisdiction and sentencing calculations in a correctional facility, community corrections, or other legal agency OR experience supervising staff performing these functions.
• College level coursework in criminal justice, business administration, accounting, social science, or a related field will substitute year for year, for up to two years of experience.
• Preferred: Bachelor’s degree AND four (4) years of professional experience in adult or juvenile corrections, social services, or closely related field.
• Experience working in a criminal court setting processing sentencing documents to establish agency jurisdiction.

Requirements

• Obtain ACCESS certification within 6 months of hire and maintain certification while serving in this position.
• Obtain VINE access while serving in this position.
• Skills Test: Must be able to satisfactorily complete a unit competency test.

Benefits

• Remote/telework/flexible schedules (depending on position).
• Up to 25 paid vacation days a year.
• 8 hours of paid sick leave per month.
• 12 paid holidays a year.
• Generous retirement plan.
• Flex Spending Accounts.
• Dependent Care Assistance.
• Deferred Compensation and so much more!