[Hiring] Commercial Property Administrator @Emapta

Role Description

Keep Commercial Property Portfolios Running at Investment-Grade Standards. Behind every high-performing commercial property is precise coordination that protects its value. The Commercial Property Administrator connects tenants, landlords, and contractors while advancing maintenance, compliance, and operational priorities. Your work will strengthen an international portfolio and support smarter property management decisions, creating a long-term global career with Emapta and a top 1% experience designed for ambitious, high-caliber professionals like you.

Qualifications

• At least 1 year of relevant professional experience
• Proficiency in Microsoft 365, including Microsoft Access, Teams, and Outlook
• Familiarity with Re-Leased or similar property management software
• Knowledge of commercial property management operations and lease administration
• Understanding of commercial lease terminology
• Previous experience in commercial property management and using Re-Leased, an advantage but not required
• Strong organizational and time-management skills
• Excellent written, verbal, and presentation skills
• High level of accuracy and a methodical approach to work
• Strong initiative, self-motivation, and personal discipline
• Ability to manage competing priorities, meet deadlines, and work independently
• Ability to communicate professionally with landlords, tenants, clients, and contractors
• Collaborative approach and ability to work effectively within a small team

Requirements

• Coordinate planned preventive maintenance with contractors for air-conditioning systems, fire equipment, electrical testing, redecoration, and other property requirements.
• Arrange reactive maintenance with tenants and contractors as needed.
• Schedule health and safety, fire, and other property risk assessments.
• Review assessment findings and coordinate the completion of required follow-up work.
• Maintain accurate property information and database records for landlords and tenants.
• Verify that contractors' public liability insurance policies remain current and all required permits are completed.
• Perform accurate data entry and maintain documentation in accordance with role requirements.
• Address day-to-day property management concerns and provide general administrative support.
• Prepare licenses for property alterations and maintain the corresponding documentation.
• Administer routine maintenance schedules and coordinate follow-up work with contractors and tenants.
• Confirm work instructions and timelines, notify affected tenants, and monitor projects through completion.
• Ensure properties comply with applicable health and safety requirements.
• Follow company policies and procedures, including Anti-Money Laundering (AML) and General Data Protection Regulation (GDPR) obligations.
• Complete regular internal compliance and regulatory training.
• Monitor potential regulatory concerns and promptly report suspected AML or GDPR breaches to the Money Laundering Reporting Officer (MLRO).
• Identify new business opportunities and help progress existing opportunities.
• Recognize and communicate significant business risks promptly.
• Perform responsibilities effectively and efficiently while minimizing unnecessary operational costs.
• Complete tasks that improve the administration and management of commercial properties.
• Undertake other reasonable duties aligned with the skills and knowledge required for the position.

Benefits

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Fixed weekends off
• Permanent WFH arrangement
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used at your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment