[Hiring] Chief of Staff @Trivium

Role Description

Mina Elias is a founder and CEO who runs several companies across Amazon growth, aesthetics, and executive placement. You'll be his right hand, protecting his time, turning his ideas into projects, and keeping his business and personal life running smoothly. This role is measured by how many hours a week you give back to Mina.

This is not a "manage the calendar and wait for instructions" job. You'll start as a high-level EA and grow into a true Chief of Staff, running projects, holding people accountable, and representing Mina in meetings.

What you'll own

• Chief of Staff: business and execution
  • Turn Mina's ideas, voice notes, and meeting decisions into clear projects with owners and deadlines, then follow up until they're done.
  • Keep a rolling, prioritized to-do list for Mina with context and recommended solutions.
  • Filter everything that reaches Mina from his teams, bringing him only what really needs him in short numbered lists.
  • Prepare for and follow up on leadership meetings: agendas, notes, action items, accountability.
  • Lead special projects from start to finish (launches, events, new ventures, vendor or tool rollouts).
  • Support deals and partnerships: pipeline follow-up in HubSpot and contracts in PandaDoc/DocuSign.
  • Over time, attend meetings and make decisions on Mina's behalf.
• Executive support
  • Run a complex calendar across companies and time zones: plan the week ahead, protect focus time, and prepare Mina for every meeting.
  • Triage his inbox and messages, draft replies in his voice, and handle sensitive communications discreetly.
  • Handle expenses, invoices, vendor payments, and reconcile across entities.
• Travel and personal operations
  • Plan and book premium international travel end to end, including loyalty points, lounges, concierge services, detailed itineraries, and backup plans.
  • Organize multi-week trips, retreats, and events.
  • Coordinate the household: house manager, vendors, cleaners, maintenance, wellness appointments, dining, and social plans.
  • Work closely with Mina's partner so personal priorities never fall through the cracks.
• Systems and AI
  • Build and maintain the operating system around Mina: SOPs, trackers, and recurring processes in ClickUp, Notion, Slack, and Google Workspace.
  • Use AI tools (Claude, ChatGPT, and in-house AI agents) daily to automate or document repetitive tasks.

What success looks like

• 30 days: You own Mina's calendar, inbox triage, travel, and the rolling to-do list. Nothing he asks for gets lost.
• 60 days: You run the weekly priorities review, chase every open item without being asked, and have documented the core SOPs.
• 90 days: Mina hands you whole projects, not just tasks. His teams come to you first. You can measure 10+ hours a week bought back.

Qualifications

• 3+ years as an EA, Chief of Staff, or Life Manager supporting a founder or CEO directly (business and personal side).
• A track record of owning projects from start to finish, not just coordinating them.
• Advanced international travel planning and complex scheduling.
• Heavy daily use of AI tools and strong skills in Google Workspace, Slack, spreadsheets, and a project management tool (ClickUp/Notion/Asana).
• Excellent written English: clear, concise, and able to write in Mina's voice.
• Complete discretion with confidential business, financial, and personal information.

Nice-to-haves

• Experience in a high-growth startup, agency, e-commerce, or multi-business founder environment.
• HubSpot, PandaDoc/DocuSign, or finance/bookkeeping basics.
• Experience building automations (Zapier, Make, AI workflows).
• Experience managing or coordinating household staff or a small team.

Who thrives here

• High ownership: You see the problem, bring two solutions, and fix it before anyone asks.
• Calm under chaos: You switch between a board-level email and a broken AC without dropping either.
• Thick-skinned and direct: You take blunt feedback well, and you'll push back when something is off.
• Competitive and hungry: You want to be the best at this, and you want to grow into a Chief of Staff.

Compensation and benefits

• $3,000 - $4,000/month, with performance-based increases.
• 36 PTO days a year.
• Direct mentorship from Mina and a clear path to Chief of Staff.
• Exposure to high-level founders and unique travel.