[Hiring] Capture and Proposal Specialist @Onterris

Role Description

We are seeking a Capture and Proposal Specialist to support our Treatment Technologies team. This role is designed for someone who can help the team win competitive work while also strengthening the systems, templates, tools, and processes that make pursuit activity more efficient and consistent.

This position is approximately 50% proposal development and coordination and 50% capture, business development, pipeline, and process improvement support. The role will support:

• Competitive RFPs, RFQs, municipal bids, technical proposals, client-facing qualifications (SOQs), and related pursuit materials.
• Tracking opportunities, researching the competitive landscape, monitoring bid portals, supporting pursuit planning, improving content libraries, and advancing automation and innovation efforts.

The successful candidate will be a strategic partner to a highly technical, fast-paced team. This person should be:

• Curious
• Organized
• Responsive
• Comfortable learning complex treatment technologies
• Motivated to improve how proposals are developed, reviewed, tracked, and submitted.

While our preference is for this role to be based in Portland, Maine, we are also open to remote candidates. The position may require occasional travel to U.S. office locations for team meetings, training, and other business-related activities.

The annual salary range for this role is $75,000-$85,000, commensurate with experience, skills and geographic location.

Qualifications

• Bachelor’s degree in English, Communications, Marketing, Business, Environmental Science, Engineering, or a related field preferred, or equivalent relevant experience.
• At least 5 years of experience in proposal coordination, capture support, business development, technical marketing, sales enablement, or a related role preferred.
• Direct experience supporting competitive RFPs, RFQs, municipal bids, public-sector procurements, or professional services proposals strongly preferred.
• Experience in environmental services, water treatment, remediation, treatment technologies, engineering, construction, equipment, or technical services environments preferred.
• Strong proficiency in Microsoft Word, Excel, PowerPoint, SharePoint, and Adobe Acrobat required.
• Experience with proposal, CRM, project management, or content systems such as Salesforce, ClickUp, GovWin, ConstructConnect, or similar platforms preferred.
• Experience with AI, automation tools, proposal templates, content libraries, pricing systems, or process improvement initiatives is a plus.
• Shipley, APMP, or related proposal/capture training or certification desired.
• Strong writing, editing, proofreading, and technical communication skills.
• High attention to detail, especially for compliance, pricing alignment, proposal instructions, and final QA/QC.
• Strong organizational and time management skills.
• Ability to coordinate multiple contributors and keep work moving under deadline pressure.
• Curiosity and willingness to learn complex technical subject matter.
• Self-starter with initiative, follow-through, and sound judgment.
• Comfortable improving imperfect systems, organizing scattered content, and building repeatable processes.
• Strategic, service-oriented, collaborative, and responsive.
• Able to balance tactical proposal execution with longer-term process, automation, and content improvements.

Requirements

• Coordinate the development, review, and submission of assigned proposals, qualifications, RFPs, RFQs, RFIs, municipal bids, and other client deliverables.
• Manage proposal intake, schedules, assignments, compliance requirements, production timelines, and final submission steps.
• Develop and maintain compliance matrices, checklists, outlines, content plans, and proposal schedules.
• Coordinate inputs from sales team, technical subject matter experts, project managers, operations, pricing, legal, and leadership.
• Support technical editing, proofreading, formatting, version control, and quality reviews.
• Review proposal packages for grammar, formatting, product naming, scope alignment, required forms, pricing consistency, terms and conditions, and submission instructions.
• Help prepare and submit materials through bid portals, procurement platforms, and client-specific systems.
• Support proposal setup, file organization, document routing, signatures, bonds, forms, attachments, and other submission requirements.
• Help create cohesive, Onterris-branded proposal templates and technical proposal frameworks across Treatment Technologies product and service lines.
• Maintain and improve reusable proposal content, including standard language, project descriptions, resumes, product/service descriptions, scope language, graphics, and supporting documents.
• Monitor bid portals, procurement sites, pipeline aggregators, municipal opportunity sources, and other channels to identify relevant opportunities.
• Track open pursuits, upcoming deadlines, proposal status, decision points, and pipeline health.
• Support opportunity qualification by gathering client background, procurement details, project context, incumbent information, teaming considerations, and pursuit risks.
• Assist with capture planning, including win themes, differentiators, client needs, key personnel strategy, stakeholder mapping, and teaming partner coordination.
• Support proposal debriefs, win/loss tracking, lessons learned, and follow-up reporting.
• Help develop dashboards, trackers, and reporting tools that give leadership and account teams better visibility into pursuit activity.
• Partner with the team to identify bottlenecks in proposal and capture workflows and recommend practical improvements.
• Support automation, standardization, and innovation efforts.
• Help reduce the administrative burden on the sales team.

Benefits

• Competitive salary range of $75,000-$85,000.
• Flexible work arrangements, including remote options.
• Opportunities for professional development and training.
• Supportive team environment focused on collaboration and innovation.

Company Description

Onterris is a leading global environmental solutions company partnering with organizations to solve complex challenges where environmental pressures, regulatory expectations and operational risks intersect. Guided by our mission to advance the way of life without compromising the integrity of our environment, we believe environmental responsibility and human progress are fundamentally connected.

Our scientists, engineers, field teams and consultants apply systems thinking that unites science, data and practical expertise to deliver solutions that strengthen our clients’ resilience, mitigate risk and protect the air, water and soil that sustain communities, while uncovering responsible paths forward for planet and progress.

For more information, visit www.onterris.com .