[Hiring] Bid Coordinator @Acosta

Role Description

The Bid Coordinator is responsible for coordinating bids and maintaining contracts with various agencies, schools, and military. Responsibilities include:

• Researching products, negotiating, and soliciting fixed bid pricing.
• Capturing and maintaining bid contracts.
• Managing awarded bids and communicating with procurement for on-time performance.
• Guaranteeing timely distribution at correct bid.

Essential Duties and Responsibilities

• Bid and Contract Administration
  • Coordinate bid process from solicitation through implementation.
  • Maintain bid files, contract records, pricing documentation, and databases.
  • Track renewals, amendments, and customer requirements.
• Pricing and Reporting
  • Maintain pricing templates and contract pricing records.
  • Prepare recurring reports and spreadsheets supporting bid activity.
  • Verify pricing accuracy within systems.
• Customer and Vendor Support
  • Respond to customer and manufacturer inquiries.
  • Assist with issue resolution regarding pricing and contract administration.
  • Support vendor sample billing and related activities.
• Cross Functional Coordination
  • Partner with purchasing and supply chain teams to support awarded business.
  • Provide backup support for National Accounts and related functions.

Qualifications

• Education Requirements
  • Required: High School Diploma or GED.
  • Preferred: Associate Degree in Business Administration, Supply Chain, Finance, Marketing, or related field. Equivalent experience may be substituted.
• Work Experience Requirements
  • 2-3 years of administrative, sales support, contract administration, purchasing, customer service, or related experience.
  • Experience supporting bids, pricing, proposals, or contracts preferred.
  • Foodservice industry experience preferred.
• Competencies
  • Attention to Detail
  • Customer Focus
  • Planning and Organizing
  • Communication
  • Teamwork and Collaboration
  • Problem Solving
  • Time Management
  • Technology Proficiency
• Knowledge, Skills and Abilities
  • Intermediate Microsoft Excel, Word, Outlook and Teams skills.
  • Ability to calculate percentages, discounts, and pricing adjustments.
  • Strong organizational and multitasking abilities.
  • Strong written and verbal communication skills.
  • Ability to work independently within established procedures.

Requirements

• Minimal travel required. Estimated travel up to 5% for meetings, training, or business support activities.
• This position is fully remote; however, applicants must be based in the United States and authorized to work in the U.S. without current or future employer sponsorship.

Company Description

CORE Foodservice is a part of Acosta Group – a collective of the industry’s most trusted retail, marketing and foodservice agencies reimagining the way people connect with brands at every point in their shopping journey.

CORE Foodservice is revolutionizing the North American foodservice industry. With over 60 offices, we are a dynamic team dedicated to navigating the evolving landscape of foodservice operations. Our mission? To seamlessly connect top-tier brands with consumers wherever they eat away from home – think ballparks, restaurants, schools and more.

As the industry's premier foodservice sales agency, we drive demand, forge invaluable relationships, and accelerate growth across every dining destination.

At CORE Foodservice, we empower our employees to focus on what they love, fostering a culture where happy people drive remarkable outcomes. Our leaders are highly engaged, getting into the field and setting the example for pushing boundaries and innovation. Empowerment is our cornerstone; we believe in creating an environment where every voice is heard, and every idea valued. Join us in shaping the future of foodservice, where dedication and innovation meet opportunity.