[Hiring] Associate Director, Proposals @Altasciences

Role Description

The Associate Director, Proposals plays a critical role in leading and executing the development of fully compliant, compelling, and winning proposals. This role is responsible for managing the entire proposal process from pre-RFP through customer award debriefs, which includes preparing budgets and ensuring that all required sections are covered to meet the Sponsor’s request/expectations, as well as contributing to the content of the proposal document when needed. The Associate Director, Proposals will provide support with departmental oversight and responsibilities as assigned.

• Supervises a team of 4 to 6 direct reports ensuring efficient and effective workload and time management and conducts performance evaluations.
• Leads proposal submissions, including but not limited to RFP analysis, coordination of the bid, response development, and submission via an integrated process.
• Supports to implement a harmonized proposal process across Altasciences and ensures adherence to the process by key stakeholders.
• Ensures that stakeholders are informed in a timely manner of information, changes, delays, and amendments to proposals as required.
• Collaborates with key stakeholders to ensure all data points are considered and included as appropriate in proposal submissions.
• Collaborates with the Clinical and Research Service department to ensure study assumptions.
• Ensures submissions are accurate, complete, and compliant with RFP requirements.
• Ensures that suggested prices reflect pre-agreed mark-up rates established per key study types and details/information contained in synopsis/protocol.
• Performs thorough study synopsis/protocol analysis in order to ensure that the complexities and particularities of each study are adequately captured in the budget.
• Updates budgets as per feedback, or per defined guidelines, from relevant stakeholders/departments.
• Supports Business Development in modifying the budget as required throughout the study life cycle.
• Prepares budgets in client-specific template via mapping if required.
• Evaluates department quality issues through root cause analysis; identifies and implements corrective and preventative actions and sees issues through to resolution.

Qualifications

• Bachelor’s Degree completed.
• Minimum of 4-6 years' experience in budgeting (CRO and Phase 1).
• 1-3 years' experience in a supervisory role.
• MS Word, Excel, Outlook, and Power Point.
• Experience with Salesforce an asset.
• Excellent verbal and written communication skills.
• Ability to read and interpret RFP’s and protocols.
• Ability to speak effectively before groups of customers or employees of the organization.
• Knowledge of RFP life cycle management.
• Proven ability to successfully communicate company proposal objectives and key characteristics to management and teammates, in writing and oral presentations.
• Personal/professional integrity and proven discretion in handling confidential information.
• Ability to develop strong trusting relationships in order to gain support and achieve results.
• Capable of managing multiple conflicting priorities.
• Must be self-directed, motivated, and have a willingness to take the initiative to identify and anticipate client needs.
• Ability to work overtime, holidays, weekends, and evening hours as needed.
• Available to travel 5-10% in Canada and in the United States.
• Fluency in English is an essential requirement for the position of Associate Director, Proposals.

Benefits

• Health/Dental/Vision Insurance Plans
• 401(k)/RRSP with Employer Match
• Paid Vacation and Holidays
• Paid Sick and Bereavement Leave
• Employee Assistance & Telehealth Programs
• Telework when applicable.

• Training & Development Programs
• Employee Referral Bonus Program