[Hiring] Assistant to Group Executive @Worley

Role Description

This role is much more than calendar management — it is a strategic extension of the Chief Legal Officer’s (CLO) office and a trusted partner in driving operational excellence and leadership effectiveness across a global Legal team. You’ll participate in senior leadership meetings, manage key workflows and projects, and contribute to the CLO’s communications and planning. As a critical member of the team, you will be expected to think ahead, stay composed under pressure, and act with utmost discretion and judgment. This is a full-time role with base in Houston, but could be remote within the US.

Responsibilities

• Executive Support
  • Manage complex and dynamic calendars, including scheduling meetings across time zones, prioritizing requests, and ensuring the CLO is prepared and focused.
  • Coordinate domestic and international travel, logistics, and briefing materials.
  • Manage expense reports, purchase orders, and other administrative processes with accuracy and efficiency.
  • Communicate effectively and respectfully with all levels of the organization (executives and project staff alike).
• Leadership Support & Meeting Execution
  • Attend Legal leadership team meetings and select cross-functional meetings to capture detailed minutes, track action items, and ensure follow-up.
  • Serve as a point of coordination for CLO-led initiatives, planning cycles, and communications.
  • Prepare and polish executive-level PowerPoint presentations, talking points, and briefing notes for internal and external meetings.
• Project & Workflow Management
  • Assist with special projects, org-wide communications, and legal department events or offsites.
  • Monitor and manage key workflows (e.g., board or audit prep, legal team updates, internal reports), ensuring timely delivery.
  • Serve as a liaison with other executive admins and stakeholders across the business.
  • Maintain confidential records, documents, reports, presentations, graphs, organization charts, filing correspondence.
  • Preparation of reports including coordination, formatting, proofreading, Worley Brand compliance, and review spelling and grammar.
• Confidentiality & Discretion
  • Handle sensitive and confidential information with utmost professionalism.
  • Act as a trusted partner and sounding board for the CLO, helping to ensure that priorities are aligned, and time is used strategically.

Qualifications

• Proven experience in planning and managing executive support within a global organization.
• A confident, proactive manner with a forward-thinking, organized, solutions-focused style.
• Ability to prioritize and manage a wide range of competing tasks associated with the needs of a Group Executive.
• Ability to develop and implement administrative and business processes effectively, troubleshooting general issues and formulating and implementing solutions.
• Strong relationship and partnership building skills.
• Demonstrated ability to engage with a wide range of senior stakeholders and high-profile organizations.
• Ability to manage strong behaviors to ensure effectiveness.
• High personal integrity with the ability to deal with, and accept responsibility for, highly confidential information.
• Strong attention to detail with solid written and verbal communication skills.
• The ability to work flexible hours due to the global nature of the role.
• Enjoy working as a collective within an EA network; lead by example and be a go-to person within that network.
• 5+ years of experience in an executive assistant, chief of staff support, or administrative business partner role, preferably supporting C-suite leaders or Legal/Compliance executives.
• Strong organizational and multitasking skills with exceptional attention to detail.
• Confident in high-stakes environments with senior stakeholders; calm under pressure.

Requirements

• Secondary school education or equivalent and relevant experience.
• High degree of integrity, discretion, and judgment when handling confidential information.
• High proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel); experience with collaboration tools like Teams, SharePoint, or Concur a plus.

Benefits

• Focus on a values-inspired culture that unlocks brilliance through belonging, connection, and innovation.
• Building a diverse, inclusive, and respectful workplace.
• Reskilling our people and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.
• Opportunities for career success and personal development.