[Hiring] Assistant Officer - Administration @Al Ghurair

Role Description

Office assistants handle organizational and clerical support tasks. This may include:

• Organizing files
• Scheduling appointments
• Writing copy
• Proofreading
• Receiving guests
• Other tasks depending on the company and its needs

Responsibilities include:

• Maintain and update administrative records, databases, trackers, and documentation.
• Prepare daily, weekly, and monthly reports related to FM operations.
• Maintain records of work orders, preventive maintenance activities, attendance, and site requirements.
• Support preparation and tracking of quotations, purchase requests, and related documentation.
• Coordinate with site teams and relevant departments to collect required information and updates.
• Follow up on pending actions, approvals, requests, and operational requirements.
• Assist in preparing client reports, presentations, and operational summaries.
• Maintain proper filing and documentation of contracts, reports, correspondence, and other FM records.
• Support mobilization activities by coordinating required documentation and information.
• Assist with compliance documentation, audits, inspections, and internal reporting requirements.
• Monitor and update trackers to ensure timely completion of assigned activities.

Qualifications

• UAE National with a valid Family Book.
• Bachelor’s degree or Diploma in Business Administration, Management, Human Resources, Office Administration, or a related field.
• Fresh graduates are welcome to apply.
• Good written and verbal communication skills in Arabic and English.
• Basic proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook).
• Strong organizational and time-management skills.
• Good attention to detail and documentation skills.
• Ability to work independently and as part of a team.
• Willingness to learn and develop within the organization.